Administrative Assistant, University Office Support

Indiana University Bloomington; Bloomington (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Retirement plan

Job summary

Indiana University Bloomington is seeking an Intermediate Administrative Assistant to support a school department with confidential information handling and strong organizational skills. The role includes phone screening, scheduling, travel coordination, and preparing documents.

This position emphasizes discretion and responsive communication within a busy office environment. Applicants should have a minimum of two years of relevant experience, a high school diploma or equivalent, and the

Qualifications

• High school diploma or equivalent.
• 2 years of relevant administrative experience.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Strong verbal communication and listening abilities.

Responsibilities

• Provides administrative support to a department or group of professionals with discretion.
• Receives, screens, and directs calls, mail, emails, and visitors promptly.
• Schedules and coordinates meetings, travel, and related arrangements.
• Prepares reports, correspondence, presentations, and minutes as needed.
• Supports development and implementation of administrative standards and practices.

Skills

Excellent organizational skills

Confidential information handling

Strong verbal communication

Judgment & decision making

Multitasking

Calm under pressure

Education

High school diploma or equivalent

Job description

Indiana University Bloomington is seeking an Intermediate Administrative Assistant to support a school department with confidential information handling and strong organizational skills. The role includes phone screening, scheduling, travel coordination, and preparing documents.

This position emphasizes discretion and responsive communication within a busy office environment. Applicants should have a minimum of two years of relevant experience, a high school diploma or equivalent, and the