Administrative Assistant

Indiana University Bloomington; Bloomington (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program

Retirement plan

Job summary

Indiana University Bloomington is seeking an Intermediate Administrative Assistant to support a school department with confidential information handling and strong organizational skills. The role includes phone screening, scheduling, travel coordination, and preparing documents.

This position emphasizes discretion and responsive communication within a busy office environment. Applicants should have a minimum of two years of relevant experience, a high school diploma or equivalent, and the

Qualifications

• High school diploma or equivalent.
• 2 years of relevant administrative experience.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Strong verbal communication and listening abilities.

Responsibilities

• Provides administrative support to a department or group of professionals with discretion.
• Receives, screens, and directs calls, mail, emails, and visitors promptly.
• Schedules and coordinates meetings, travel, and related arrangements.
• Prepares reports, correspondence, presentations, and minutes as needed.
• Supports development and implementation of administrative standards and practices.

Skills

Excellent organizational skills

Confidential information handling

Strong verbal communication

Judgment & decision making

Multitasking

Calm under pressure

Education

High school diploma or equivalent

Job description

EDUCATION (BL-EDUC-IUBLA)

The Indiana University School of Education is known for preparing reflective, caring, and skilled educators who make a difference in the lives of their students in Indiana, throughout the United States, and around the world. Our graduates are regularly named the best teachers in the state for their innovative and creative approaches to educating students, and we prepare one third of the state's teachers. With 23 Indiana Teacher of the Year recipients, 197 Lilly Endowment fellowship winners, and nationally ranked online professional development and degree programs, the School of Education is a leader in the field and has a tremendous impact on education in the state.

Join us! We believe in the power of education, and the work we do here is changing lives in schools and communities throughout the state, the country and the world.

Department Specific Responsibilities

• Serves as the first point of contact for the school's undergraduate programs with departments that include Academic Advising, Recruitment and Scholarships, Accreditation and Licensing, Career Connections, Clinical Experiences, Transition to Teaching, Records and Reporting, the INSPIRE Living Learning Center, and Global Gateway for Teachers Program.
• Answers the phone and directs calls for the school's public facing phone line.
• Serves as a first point of contact for not only the office but the entire school at large.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

• High school diploma or equivalent (such as HSED or GED)

Required

Work Experience

• 2 years of relevant experience.

Skills

Required

• Excellent organizational skills.
• Demonstrates ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains composure under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU‑sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Request Support

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