Administrative Assistant I - Office & Event Support

Indiana State University; Terre Town (IN); On-site; USD 17,000 - 25,000; Full time

Job summary

Indiana State University in Terre Haute, IN seeks a capable administrative support specialist to assist University personnel with daily operations. Under direct supervision, you will schedule meetings, manage records, and prepare documents.

Strong customer service and multitasking abilities are essential, with a focus on accuracy and collaboration. The role requires a High School diploma or GED (or higher) and 1-2 years of experience; an Associate’s or Bachelor’s degree is welcome.

Qualifications

• High school diploma or GED required; 1-2 years of experience preferred.
• Associate’s or Bachelor’s degree at time of hire can be considered.
• Strong customer service and interpersonal skills required.

Responsibilities

• Schedules appointments, meetings, and travel.
• Researches files and records.
• Prepares and proofs correspondence, reports, and other documents.
• Purchases equipment and supplies and maintains inventory.
• Organizes departmental events and prepares invitations and agendas.
• Maintains the departmental website and databases.
• Verifies and processes time records for students and part-time staff.
• Supports supervisor with financial controls of departmental accounts.

Skills

Customer service

Interpersonal skills

Organizational skills

Planning

Teambuilding

Problem solving

Education

High School diploma or GED

Associate’s or Bachelor’s degree

Job description

Indiana State University in Terre Haute, IN seeks a capable administrative support specialist to assist University personnel with daily operations. Under direct supervision, you will schedule meetings, manage records, and prepare documents.

Strong customer service and multitasking abilities are essential, with a focus on accuracy and collaboration. The role requires a High School diploma or GED (or higher) and 1-2 years of experience; an Associate’s or Bachelor’s degree is welcome.