Administrative Assistant - UMMC Lexington

ummc; Lexington (MS); Vor Ort; USD 22.000 - 34.000; Vollzeit

Zusammenfassung

UMMC Lexington is seeking an Administrative Assistant to provide comprehensive support in Lexington Hospital. You will manage office operations, coordinate schedules, handle communications, and support faculty and staff with various administrative tasks.

Responsibilities include maintaining supplies, arranging meetings, preparing documents and reports, coordinating events, processing invoices, and maintaining databases.

Qualifikationen

• Two years of customer service or administrative support experience.
• Associate or Bachelor degree preferred or high school diploma with equivalent experience.
• Proficiency in Microsoft Office and basic medical terminology helpful.

Aufgaben

• Office Management: Maintain office supplies, manage inventory, and keep the environment organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle emails, phone calls, and mail; serve as a point of contact for stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations; maintain records.
• Event Coordination: Assist in planning departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data Management: Maintain databases and generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students.

Kenntnisse

Organization

Time management

Communication skills

Discretion with confidential info

Detail-oriented

Medical terminology knowledge

Ausbildung

Associate or Bachelor degree or High School Diploma/GED

Tools

Microsoft Office Suite

Jobbeschreibung

Administrative Assistant - UMMC Lexington

Organization:

Lexington Nursing

Location/s:

Lexington Hospital

Job Summary:

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education & Experience

Education and Experience Required:
Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills & Abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Time Type:

Full time

FLSA Designation/Job Exempt:

No

Pay Class:

Hourly

FTE %:

100

Work Shift:

Day

Benefits Eligibility:

• Grant Funded: No

Job Posting Date:

10/19/2026