Administrative Assistant - UMMC Lexington

University of Mississippi Medical Center; United States; On-site; USD 22,000 - 36,000; Full time

Job summary

University of Mississippi Medical Center (UMMC) Lexington is seeking an Administrative Assistant to provide comprehensive administrative support in the assigned department. The role involves managing daily office operations, scheduling, handling communications, and assisting with various administrative tasks to ensure efficient department functioning.

Qualifications include an associate or bachelor degree (or HS diploma with 2 years of customer service/administrative experience) and proficiency

Qualifications

• Proficiency in Microsoft Office Suite and basic medical terminology.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Office management: maintain supplies, inventory, and a professional environment.
• Scheduling: coordinate appointments and meetings for staff and faculty.
• Communication: handle emails, calls, and mail; liaison with internal/external contacts.
• Documentation: prepare, edit, and distribute documents and reports; maintain records.
• Event coordination: assist in planning departmental events and seminars.
• Financial support: process invoices, expense reports, and purchase orders; assist budgeting.
• Data management: maintain databases and generate reports as needed.
• Support services: assist faculty, staff and students; support special projects.

Skills

MS Office

Organization

Communication

Discretion

Multitasking

Medical terminology

Education

Associate or Bachelor degree

HS diploma/GED + 2 years experience

Job description

Job Requisition ID: R00054622 Job Category: Clerical and Customer Service Organization: Lexington Nursing Location/s: Lexington Hospital Job Title: Administrative Assistant - UMMC Lexington

Job Summary

The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Education & Experience

Education and Experience Required: Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.

Certifications, Licenses or Registration Required

N/A

Knowledge, Skills, and Abilities

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.
• Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.
• Data Management: Maintain databases and ensure data integrity. Generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.

The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive.

Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.

Working Hours and Pay Class

Time Type: Full time

Pay Class: Hourly

FTE %: 100

Work Shift: Day

Benefits Eligibility

Grant Funded: No

Job Posting Date

10/19/2026

Job Closing Date

The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments.

Equal Opportunity Employer Statement

UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law.

UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports.

Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”).

UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on‑site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services.

With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination.

UMMC maintains an affirmative action program in accordance with applicable laws.

Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals.

For additional information, please check here: Know Your Rights: Workplace discrimination is illegal (eeoc.gov).

In compliance with Section 1557 of the Patient Protection and Affordable Care Act and other federal civil rights laws and to ensure individuals with disabilities and those with limited English proficiency have meaningful access to, have an equal opportunity to participate in and have an equal opportunity to enjoy the benefits of our programs, activities, services and other benefits, UMMC provides the following in a timely manner and free of charge: reasonable modifications to our policies, practices, or procedures for qualified individuals with disabilities when such modifications are necessary to avoid discrimination on the basis of disability; appropriate auxiliary aids and services for individuals with disabilities (including individuals’ companions with disabilities) which may include qualified sign language interpreters and written information in other formats including braille and large print and language assistance services for individuals with limited English proficiency (including individuals’ companions with limited English proficiency) which may include qualified interpreters and information written in other languages.

Complaint Process

You may request additional information, accommodation or file a complaint through the applicable process identified below.

Inquiries or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi 39216‑4505 or emailed to [e-mail].

If you are a UMMC Student who needs more information or needs to file a complaint, please click here.

You may also report any allegations of UMMC’s noncompliance with any legal requirement using UMMC’s Compliance Line.

If you are anyone who has experienced, witnessed or otherwise has knowledge of any alleged violation of UMMC’s Title IX policy, please click here.

If you are a Visitor/Patient who needs more information or needs to file a complaint, please click here.

2026 Benefits at a Glance - University of Mississippi Medical Center