Healthcare Administrative Assistant – Hospital Office

ummc; Lexington (MS); On-site; USD 22,000 - 34,000; Full time

Job summary

UMMC Lexington is seeking an Administrative Assistant to provide comprehensive support in Lexington Hospital. You will manage office operations, coordinate schedules, handle communications, and support faculty and staff with various administrative tasks.

Responsibilities include maintaining supplies, arranging meetings, preparing documents and reports, coordinating events, processing invoices, and maintaining databases.

Qualifications

• Two years of customer service or administrative support experience.
• Associate or Bachelor degree preferred or high school diploma with equivalent experience.
• Proficiency in Microsoft Office and basic medical terminology helpful.

Responsibilities

• Office Management: Maintain office supplies, manage inventory, and keep the environment organized and professional.
• Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.
• Communication: Handle emails, phone calls, and mail; serve as a point of contact for stakeholders.
• Documentation: Prepare, edit, and distribute documents, reports, and presentations; maintain records.
• Event Coordination: Assist in planning departmental events, seminars, and workshops.
• Financial Support: Process invoices, expense reports, and purchase orders; assist with budget tracking.
• Data Management: Maintain databases and generate reports as needed.
• Support Services: Provide administrative support to faculty, staff, and students.

Skills

Organization

Time management

Communication skills

Discretion with confidential info

Detail-oriented

Medical terminology knowledge

Education

Associate or Bachelor degree or High School Diploma/GED

Tools

Microsoft Office Suite

Job description

UMMC Lexington is seeking an Administrative Assistant to provide comprehensive support in Lexington Hospital. You will manage office operations, coordinate schedules, handle communications, and support faculty and staff with various administrative tasks.

Responsibilities include maintaining supplies, arranging meetings, preparing documents and reports, coordinating events, processing invoices, and maintaining databases.