Administrative Assistant - Tuesday thru Friday, 7:30am - 2:15pm

BCRC, Inc.; Beaver (Beaver County); On-site; USD 25,000 - 29,000; Part time

Benefits offered by this job

Eleven paid holidays

Paid Time Off

Retirement Plan

Wellness Program

Job summary

BCRC, Inc. is seeking a part-time Administrative Assistant to support the Youth Services program in Beaver, PA. The role involves front desk duties, document processing, attendance tracking, and coordinating with program staff to communicate student schedules.

Qualified candidates will have a two-year degree or equivalent clerical experience, strong MS Office skills, and familiarity with Canva and Access databases. This position offers fringe benefits and a weekly schedule Tuesday through Friday.

Qualifications

• Two-year Business Degree or High School diploma with two-year’s clerical or related experience
• Proven working knowledge of Microsoft Office programs including Excel, Word, and Outlook
• Familiar with or willing to learn CANVA and Access database systems.
• Excellent written and verbal communication skills.
• Highly organized and efficient in time management.
• Demonstrates strong attention to detail

Responsibilities

• Ability to work independently, highly organized, able to maintain a high level of accuracy and confidentiality and anticipate office needs
• Maintain front desk area, providing receptionist duties, answering phones, and greeting students and visitors
• Prepare and process documents for intake packets, process discharge folders
• Track daily student attendance in Access database and generate reports as needed
• Work with Program Specialist to communicate student schedules
• Scan student documents into shared School to Work folder
• Prepare and distribute weekly transportation schedule; process BCTA requests
• Assist with creation, design, and distribution of BCRC quarterly newsletters
• Create flyers for various department and agency activities as needed.
• Track participant grant activities
• Assist with preparations and promotional materials for Youth Ambassador Program
• Knowledge of Office Equipment: fax, copiers

Skills

Microsoft Office

Excel

Word

Outlook

Canva

Access

Education

Two-year Business Degree or HS Diploma with 2 years clerical experience

Tools

CANVA

Access Database

Job description

Use your administrative skills to support a program that truly makes a difference in your community.

BCRC is seeking a part-time Administrative Assistant for our Youth Services program located in Beaver, PA. Find out more about us at https://bcrcinc.net/

As an Administrative Assistant your pay and benefits will be:

• $18.40/hour
• Eleven paid holidays
• Paid Time Off which begins accruing upon hire
• Retirement Plan
• Wellness Program

Schedule: Part-Time, Tuesday through Friday, 7:30 a.m. to 2:15 p.m.

Key Responsibilities

• Ability to work independently, highly organized, able to maintain a high level of accuracy and confidentiality and anticipate office needs
• Maintain front desk area, providing receptionist duties, answering phones, and greeting students and visitors
• Prepare and process documents for intake packets, process discharge folders
• Track daily student attendance in Access database and generate reports as needed
• Work with Program Specialist to communicate student schedules
• Scan student documents into shared School to Work folder
• Prepare and distribute weekly transportation schedule; process BCTA requests
• Assist with creation, design, and distribution of BCRC quarterly newsletters
• Create flyers for various department and agency activities as needed.
• Track participant grant activities
• Assist with preparations and promotional materials for Youth Ambassador Program
• Knowledge of Office Equipment: fax, copiers

Qualifications

• Two-year Business Degree or High School diploma with two-year’s clerical or related experience
• Proven working knowledge of Microsoft Office programs including Excel, Word, and Outlook
• Familiar with or willing to learn CANVA and Access database systems.
• Excellent written and verbal communication skills.
• Highly organized and efficient in time management.
• Demonstrates strong attention to detail

Our Youth Services or "School to Work" Program provides students between the ages of 14 through 21 with an opportunity to learn about their interests, strengths, preferences and needs in order to prepare for life after high school. This program partners with school districts, teachers, students, and their families and provides support on employment, post-secondary education, training opportunities, and community living. We provide services and supports that build on students' strengths and goals in their Individualized Education Plan (IEP).

BCRC is an Equal Opportunity Employer.