Administrative Assistant to Vice Chair, Research

NYU Grossman School of Medicine; New York (NY); On-site; USD 53,000 - 65,000; Full time

Job summary

NYU Grossman School of Medicine in New York is seeking an Administrative Assistant to support the Vice Chair for Research and back up the Chair with a range of duties including scheduling, phone coverage, and visitor greeting.

The role requires an Associate’s degree, 3+ years in administrative support, and proficiency with Microsoft Office. You will manage calendars, coordinate research talks and meetings, and assist with organizing department events and travel arrangements.

Qualifications

• Associate’s degree in a related field.
• Three years of related administrative experience.
• Proficiency with Microsoft Office suite.
• Strong communication and proofreading skills.

Responsibilities

• Provide administrative support to the Vice Chair and Chair (as needed) including answering phones, scheduling calendars, coordinating meetings and events, and maintaining office supplies.
• Schedule research recruitment visits including travel accommodations and reimbursements.
• Coordinate job talks and research rounds, including announcements and venue setup.
• Coordinate weekly research rounds and monthly meetings with the Vice Chair for Research.
• Prepare correspondence and announcements; manage patient appointments in Epic as needed.
• Plan and organize department events, holiday parties and receptions.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Education

Associate's degree in related field

Job description

NYU Grossman School of Medicine in New York is seeking an Administrative Assistant to support the Vice Chair for Research and back up the Chair with a range of duties including scheduling, phone coverage, and visitor greeting.

The role requires an Associate’s degree, 3+ years in administrative support, and proficiency with Microsoft Office. You will manage calendars, coordinate research talks and meetings, and assist with organizing department events and travel arrangements.