Administrative Assistant to the Learning Center Coordinator

ThrivePoint High School (Arizona); Phoenix (AZ); On-site; USD 40,000 - 56,000; Full time

Job summary

ThrivePoint High School in Phoenix, AZ is seeking an Administrative Assistant to support the Learning Center Coordinator (LCC). The role requires strong organization, discretion with confidential information, and effective communication with staff, parents, and students.

You will manage calendars, prepare reports, and assist in events and daily office operations while maintaining records with accuracy and professionalism.

Qualifications

• High school diploma or equivalent required.
• IVP fingerprint clearance card required.
• 1 year customer service/administrative assistant experience preferred.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication and interpersonal skills; upbeat and able to interact with diverse stakeholders.

Responsibilities

• Assist in managing the LCC’s calendar, including scheduling appointments, meetings, and events.
• Prepare correspondence, reports, and presentations for the LCC.
• Handle communications (phone, email, mail) professionally.
• Maintain accurate records and files related to LCC activities.
• Assist in scheduling, conducting, and tracking fire drills and medication administration.
• Greet parents/students and coordinate orientations and conferences.
• Coordinate school-wide communications and respond to inquiries promptly.
• Oversee day-to-day operation of the LCC office, including supplies and repairs.
• Assist in planning and organizing school events, meetings, and programs.
• Maintain confidentiality regarding personnel matters and student records.

Skills

Excellent communication

Strong organizational skills

Interpersonal skills

Time management

Flexibility

Spanish speaking (plus)

Education

High school diploma or equivalent

IVP fingerprint clearance card

1 year customer service/administrative experience

Tools

Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

Job description

Job Summary

The Administrative Assistant to the Learning Center Coordinator plays a crucial role in supporting the efficient operation of the school by providing administrative assistance and coordination to the LCC. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Administrative Assistant will serve as a primary point of contact for internal and external stakeholders, assist in managing the LCC’s schedule, and facilitate communication within the school community.

Key Responsibilities

Administrative Support

• Assist in managing the LCC’s calendar, including scheduling appointments, meetings, and events.
• Prepare correspondence, reports, and presentations on behalf of the LCC.
• Handle incoming and outgoing communications, including phone calls, emails, and mail in a friendly manner.
• Maintain accurate records and files, both physical and electronic, related to the LCC’s activities.
• Assist in scheduling, conducting, and tracking fire drills.
• Assist in medication administration and tracking.

Communication and Liaison

• Greet parents/students in a friendly manner.
• Set up orientations and parent conferences when needed.
• Coordinate communication within the school community, including disseminating information and announcements.
• Respond to inquiries and requests for information promptly and professionally.

Office Management

• Oversee the day-to-day operation of the LCC’s office, ensuring it is well organized and efficient.
• Order and maintain office supplies and equipment as needed.
• Assist in coordinating office repairs and maintenance as needed.

Event Coordination

• Assist in planning and organizing school events, meetings, and special programs.
• Coordinate logistics for events, such as venue reservations, catering, and audiovisual equipment.

Confidentiality and Discretion

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality regarding personnel matters, student records, and other sensitive information

Qualifications

• High school diploma or equivalent is required
• Must have an IVP fingerprint clearance card.
• 1 year (preferred) customer service/administrative assistant experience.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication and interpersonal skills, with an upbeat attitude and ability to interact effectively with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Flexibility and adaptability to changing priorities and work environments.
• Bilingual/Spanish-speaking/writing proficiency is a plus.

Working Conditions

• The Administrative Assistant will primarily work in an office environment within the school premises.
• Occasional evening or weekend work may be required to support school events or meetings.

This job description outlines the key responsibilities and qualifications for the Administrative Assistant to the School LCC position, emphasizing the importance of administrative support, communication, and confidentiality in facilitating the smooth operation of the school.