Administrative Assistant

ThrivePoint High School; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

ThrivePoint High School is seeking an Administrative Assistant to the Learning Center Coordinator. You will support the LCC with calendar management, correspondence, and records.

The role requires discretion, strong organizational skills, and the ability to interact professionally with parents, students, and staff. Responsibilities include preparing reports, coordinating events, and ensuring smooth office operations while maintaining confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent is required.
• IVP fingerprint clearance card required.
• 1 year (preferred) customer service/administrative experience.
• Proficiency in Microsoft Office suite and other office software.
• Excellent communication and interpersonal skills with diverse stakeholders.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Assist in managing the Learning Center Coordinator's calendar and schedule.
• Prepare correspondence, reports, and presentations.
• Handle communications via phone, email, and mail professionally.
• Maintain accurate records and files (physical/electronic).
• Schedule, conduct, and track fire drills and medication administration.
• Greet parents/students and coordinate orientations and conferences.
• Coordinate school-wide communications and disseminate information.
• Oversee day-to-day office operations and manage supplies.
• Plan and coordinate school events and programs.
• Maintain confidentiality regarding personnel and student records.

Skills

Communication skills

Organizational skills

Interpersonal skills

Discretion/ confidentiality

Bilingual/Spanish (a plus)

Education

High school diploma or equivalent

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Job description

Job Summary

The Administrative Assistant to the Learning Center Coordinator plays a crucial role in supporting the efficient operation of the school by providing administrative assistance and coordination to the LCC. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. The Administrative Assistant will serve as a primary point of contact for internal and external stakeholders, assist in managing the LCC’s schedule, and facilitate communication within the school community.

Key Responsibilities

Administrative Support

• Assist in managing the LCC’s calendar, including scheduling appointments, meetings, and events.
• Prepare correspondence, reports, and presentations on behalf of the LCC.
• Handle incoming and outgoing communications, including phone calls, emails, and mail in a friendly manner.
• Maintain accurate records and files, both physical and electronic, related to the LCC’s activities.
• Assist in scheduling, conducting, and tracking fire drills.
• Assist in medication administration and tracking.

Communication and Liaison

• Greet parents/students in a friendly manner.
• Set up orientations and parent conferences when needed.
• Coordinate communication within the school community, including disseminating information and announcements.
• Respond to inquiries and requests for information promptly and professionally.

Office Management

• Oversee the day-to-day operation of the LCC’s office, ensuring it is well organized and efficient.
• Order and maintain office supplies and equipment as needed.
• Assist in coordinating office repairs and maintenance as needed.

Event Coordination

• Assist in planning and organizing school events, meetings, and special programs.
• Coordinate logistics for events, such as venue reservations, catering, and audiovisual equipment.

Confidentiality and Discretion

• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Maintain confidentiality regarding personnel matters, student records, and other sensitive information

Qualifications

• High school diploma or equivalent is required
• Must have an IVP fingerprint clearance card.
• 1 year (preferred) customer service/administrative assistant experience.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Excellent communication and interpersonal skills, with an upbeat attitude and ability to interact effectively with diverse stakeholders.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Flexibility and adaptability to changing priorities and work environments.
• Bilingual/Spanish-speaking/writing proficiency is a plus.

Working Conditions

• The Administrative Assistant will primarily work in an office environment within the school premises.
• Occasional evening or weekend work may be required to support school events or meetings.

This job description outlines the key responsibilities and qualifications for the Administrative Assistant to the School LCC position, emphasizing the importance of administrative support, communication, and confidentiality in facilitating the smooth operation of the school.