Office Assistant

LARCHMONT SCHOOLS; Los Angeles (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

Larchmont Schools in Los Angeles, CA seeks an Office Clerk to support daily campus operations. You will assist the Office Manager, handle front office communications, answer phones, greet guests, manage mail, and help parents and volunteers, with data entry in PowerSchool and periodic reporting.

You will also help with campus operations, maintain orderly front office space, coordinate volunteer activities, and support health-related duties as needed, including basic first aid and incident

Qualifications

• Bachelor's degree preferred; or 1–2 years related experience and/or training.
• Charter School office experience preferred.
• Familiarity working with school-aged children.
• TB Test clearance & DOJ fingerprint clearance.
• CPR/First Aid/AED certification may be required.

Responsibilities

• Answer phones, greet guests, and assist visitors; manage front office communications.
• Receive and distribute mail and packages; assist parents and volunteers with inquiries.
• Maintain data accuracy in PowerSchool and school tracking systems.
• Assist with campus operations including health/safety, events, and field trips logistics.
• Coordinate parent volunteers and ensure proper policy adherence.
• Supervise students during designated periods as directed.

Skills

Excellent communication skills

Spanish interpreter

Education

Bachelor's degree preferred

Tools

PowerSchool

Microsoft Office

Job description

Job Details

• Job Location: Los Angeles, CA 90004
• Salary Range: $20.00 - $25.00
• Hourly

Primary Function

The Office Clerk’s primary responsibility is to assist the Office Manager with the day-to-day operations of the campus. The Office Clerk supports the needs of students, employees, and volunteers and maintains a clean and courteous office environment. With direction from the Office Manager and School Leader, this position manages daily communications to and from the front office.

Essential Functions

• Manage daily communications in front office, including, but not limited to:
• Answer phones, answer gate, greet and assist guests;
• Volunteer sign in/out according to policy;
• Receive and distribute mail and packages;
• Assist parents & prospective parents with inquiries;
• Execute system for school mailings and communications in all languages.
• According to policies and procedures, assist with academic compliance, which includes, but is not limited to:
• Maintaining accurate student records, managing enrollment and daily attendance, coordinating requests for independent study, and support with progress report distribution.
• Managing student records, enrollment, and attendance for audit purposes;
• Maintaining procedures related to information distribution and collection related, but not limited, to student records, parent volunteers, events, field trips, etc.
• Ensure accuracy of data in PowerSchool and other school tracking systems/databases.
• According to policies and procedures, assist with campus operations, including, but not limited to the areas of health/safety, fiscal policies, compliance, event planning and field trip management and logistics.
• Coordinate parent volunteers, ensuring volunteer and visitor policies and procedures are followed.
• Supervise students during designated periods of time as needed and per your supervisor's direction.
• Responsible for caring for students who need basic medical attention including, but not limited to:
• Attend to sick and injured students;
• Administer first aid and medications as allowed by law;
• Communicate with parents and teachers regarding students’ health;
• Follow school protocol for documenting and managing incident reports.
• Assist with administrative clerical duties, including, but not limited to:
• Filing (student records, emergency contact forms, attendance notes, progress reports, etc.);
• Updating documents according to procedure (student directory, staff contact list);
• PowerSchool maintenance (entering lunch, afterschool, attendance, running reports, etc);
• Assisting with volunteer tracking and task delegation;
• Maintain clean front office space, including, but not limited to:
• Organizing & updating all main office binders: emergency, incidents reports, medical logs, Board information;
• Maintaining information and materials for parents, guests, students, employees;
• Keeping a fully stocked office space with supplies and functioning equipment;
• Work with Network Support to process purchase requests
• Maintaining an orderly presentation of any and all information and materials.
• Communicate with parents, staff, and teachers on procedures; support them with all office requests.
• Communicate effectively, both orally & in writing, and in a timely and respectful manner with students, parents, & other professionals routinely.
• Maintain confidentiality of sensitive information
• Serve as Spanish interpreter, as needed.
• Model professional behaviors and ethical standards when dealing with students, parents, peers, and the broader community.

Other Functions

• Perform other duties as assigned.
• Assist in other school programs when necessary.

Knowledge of:

• Excellent communication skills, both verbal and written; Excellent interpersonal skills and a collaborative work style; Communicating policies and procedures; Implementing best practices; Professional skills for collaboration and teamwork with other professionals; using basic office equipment; proficiency in Microsoft suite.

Ability to:

• Communicate effectively both verbally and in writing with all stakeholders; Work collaboratively and professionally with the Larchmont Schools team; Follow instructions from supervisor; Ability to manage many tasks and requests at the same time, open to direction and has commitment to get the job done; Use modern technology for various responsibilities; Operate and thrive in a start-up, community environment; Manage many tasks at one time; Take direction, collaborate, and critically think through problems and propose solutions to supervisor.

Physical Requirements:

• Continual speaking; frequent sitting, reaching, walking, bending, grasping and pinching; occasional lifting and carrying, squatting, twisting or kneeling.

Environment:

• Uneven surfaces, noise, quick work pace; Required to work effectively under stressful situations and respond to the unpredictable behaviors of students; Frequent use of computer screen; Occasionally involves working outdoors and exposure to inclement weather; Infrequently involves exposure to traffic congestion; May rarely involve exposure to biohazardous waste.

Other Requirements:

• Support the Mission and Vision of the School; exercise good judgment and moral character; fingerprint clearance & TB test clearance.
• Larchmont Schools has the right to revise this job description at any time.
• Larchmont Schools is an EQUAL OPPORTUNITY EMPLOYER.

Qualifications(*)

Bachelor’s degree (preferred); or one to two years related experience and/or training; or equivalent combination of education and experience

• * Charter School office experience (preferred)
• * Familiarity working with school-aged children
• * TB Test clearance & DOJ finger printing clearance
• * A demonstrated commitment to strong customer service, high professional ethical standards and a diverse workplace
• * Possess/maintain valid Adult and Child CPR/First Aid/AED certification