Administrative Assistant to Content Leaders

Francis Howell School District; O’Fallon (MO); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Medical insurance options

Dental insurance options

Vision insurance

Employee Assistance Program (EAP)

District-paid basic life insurance

District-paid Short-Term Disability

Paid holidays

Family coverage options

Long-term disability and additionalife

Job summary

The Francis Howell School District seeks an Administrative Assistant to Content Leaders to provide administrative support to Content Leaders and the Academic Division. This role involves clerical, accounting, scheduling, and data management duties to support curriculum development and instructional operations.

Key responsibilities include coordinating meetings, organizing curriculum documents, maintaining filing systems, processing requisitions and payments, tracking budgets, and assisting with

Qualifications

• Clerical and administrative experience preferred.
• Ability to manage multiple tasks and meet deadlines.
• Basic accounting/payroll familiarity.
• Strong written and verbal communication.

Responsibilities

• Answer phone calls, screen inquiries, and route messages to support effective communication.
• Assist with scheduling meetings, events, and appointments.
• Compile, organize, and format curriculum documents in accordance with District guidelines.
• Coordinate meeting logistics, including food, equipment, and accommodations.
• Develop and maintain filing systems and databases to ensure accurate documentation.
• Maintain manual and electronic documents, files, and records, including curriculum documents and textbook inventory.
• Participate in meetings, workshops, and trainings by providing support, recording minutes, and assisting attendees.
• Prepare, proofread, and distribute correspondence, emails, requisitions, work orders, presentations, spreadsheets, and reports.
• Process requisitions, payments, and stipends accurately and in a timely manner.
• Track and maintain departmental budgets and supply inventory.
• Provide administrative assistance to Content Leaders and assigned administrative personnel.
• Support scheduling, meeting documentation, and other administrative functions.
• Maintain confidentiality, meet deadlines, prioritize tasks, and work effectively as part of a team.
• Perform other related duties as assigned.

Skills

Accounting

Phone etiquette

Office software

Data management

Confidentiality

Typing 45 wpm

Curriculum knowledge

Education

High school diploma or equivalent

Job description

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Frontline Applicant Tracking - Francis Howell School District

Administrative Assistant to Content Leaders

Reports To: Director of Curriculum

About Us

Francis Howell School District (FHSD) is committed to providing a high-quality educational experience for students while supporting the staff and departments that make student success possible.

Job Summary

The Administrative Assistant Content Leaders provides administrative support to Content Leaders and the Academic Division. This position performs a variety of clerical, accounting, scheduling, and data management duties to support curriculum development and instructional operations.

Key Responsibilities

• Answer phone calls, screen inquiries, and route messages to support effective communication.
• Assist with scheduling meetings, events, and appointments.
• Compile, organize, and format curriculum documents in accordance with District guidelines.
• Coordinate meeting logistics, including food, equipment, and accommodations.
• Develop and maintain filing systems and databases to ensure accurate documentation.
• Maintain manual and electronic documents, files, and records, including curriculum documents and textbook inventory.
• Participate in meetings, workshops, and trainings by providing support, recording minutes, and assisting attendees.
• Prepare, proofread, and distribute correspondence, emails, requisitions, work orders, presentations, spreadsheets, and reports.
• Process requisitions, payments, and stipends accurately and in a timely manner.
• Track and maintain departmental budgets and supply inventory.
• Provide administrative assistance to Content Leaders and assigned administrative personnel.
• Support scheduling, meeting documentation, and other administrative functions.
• Maintain confidentiality, meet deadlines, prioritize tasks, and work effectively as part of a team.
• Perform other related duties as assigned.

Qualifications

Education: High school diploma or equivalent.

Experience: Job-related experience with increasing levels of responsibility is desired.

Knowledge and Skills

• Accounting and bookkeeping principles.
• Business telephone etiquette and office practices.
• Standard office equipment and job-related software applications.
• Grammar and punctuation.
• Recordkeeping and document management.
• Planning and managing projects.
• Understanding of curriculum and school systems is preferred.
• Ability to schedule activities and meetings, gather and organize data, manage multiple tasks, and work with a wide variety of individuals.
• Must maintain confidentiality and meet established deadlines.
• Must type at least 45 net words per minute and successfully complete District secretarial testing.

FHSD offers an employer-paid benefits package that includes:

• Medical insurance options
• Dental insurance options
• Vision insurance
• Employee Assistance Program (EAP)
• District-paid basic life insurance of $75,000
• District-paid Short-Term Disability
• Paid holidaysFamily coverage options

Long-term disability and additional life insurance available at employee expense.

We look forward to receiving your application and potentially welcoming you to the FHSD team!

Need Help?

We're here to help! For questions regarding position qualifications or application procedures, please contact Francis Howell School District directly at [e-mail].

For technical questions regarding the Applicant Tracking system, please contact the Applicant Tracking help desk using the Request Technical Help link below.