Secretary

North Lamar ISD; Paris (TX); In loco; USD 36.000 - 48.000; Tempo pieno

Descrizione del lavoro

North Lamar Independent School District seeks a School Secretary to provide clerical and administrative support at a school site. You will convey information, coordinate calendars, and assist administrators with a wide range of services for students, families, and staff.

Responsibilities include composing notices, managing calendars, enrolling new students, handling inquiries, processing purchases, maintaining records, and training clerical staff.

Competenze

• High School Diploma required; associates preferred.
• Experience managing office procedures and records preferred.
• Ability to use Word, Excel, PowerPoint, Outlook and Internet.

Mansioni

• Composes notices, reports, bulletins and correspondence for school functions.
• Maintains principal's calendar and coordinates events and meetings.
• Registers students, processes enrollment, and handles student records data entry.
• Answers calls, assists visitors, and directs inquiries to the appropriate staff.
• Prepares purchase orders and maintains inventories of supplies.
• Maintains confidential information regarding students and staff.
• Trains and coordinates clerical staff as needed.

Conoscenze

Communication

Collaboration

Data entry

Numeracy

MS Office

Problem solving

Multitasking

Confidentiality

Time management

Office procedures

Formazione

High School Diploma

Associates degree (business/math/office)

Office management experience

Strumenti

Word

Excel

PowerPoint

Outlook

Internet

Descrizione del lavoro

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Frontline Applicant Tracking - North Lamar Independent School District

School Secretary
Position Purpose
Under the direct supervision of the principal or other school administrator, to provide clerical, secretarial and administrative assistance to school administrators at a school site, conveying information regarding school functions and procedures; and supporting the broad array of services provided to students, parents, instructional and support employees; and to coordinate work of other school clerical employees.

• Composes documents (e.g., notices, correspondence, bulletins, reports, newsletter, handbooks) for principal, or other school administrators for the purpose of requesting or providing information about school and work-related matters, activities, events, etc.
• Maintains the daily/weekly/monthly calendar of the principal for the purpose of coordinating the scheduling of work-related appointments, activities, meetings, etc.
• Assists in planning and scheduling school events and activities, and maintaining calendar of school and students events for the purpose of coordinating and scheduling events such as orientation, open house, field trips, sporting events, assemblies, conferences, etc.
• Maintains documents, files and records for the purpose of providing up-to-date reference and audit trail for compliance.
• Prepare purchase orders for the purpose of submitting to the school district's accounting/finance office.
• Maintains inventories of supplies and materials for the purpose of ensuring items' availability.
• Assists visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls, and provide information and assistance to callers.
• Distributes incoming mail appropriately; sends outgoing mail.
• Schedules appointments with students, parents and teaching staff or others as requested.
• Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Registers new students, making sure forms are completed, obtaining transcripts and other documentation as needed, and entering data into computer system regarding enrollment and student records (e.g., transportation, attendance, withdrawals).
• Responds to inquiries from students, parents and employees, providing information, facilitating communication among parties and/or providing direction.
• Serves as liaison with outside organizations (e.g., transportation, food service, suppliers) for the purpose of coordinating the scheduling of deliveries, activities, etc.
• Supports, guides, leads, trains and coordinates work of school clerical employees for the purpose of providing assistance with administrative functions.

Additional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.

Travel Requirements
Limited travel to and from meetings may be required.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, and perform arithmetic operations.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel, Powerpoint, the Internet, Outlook, electronic mail).
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding students, employees and others.
• Organizational and time management skills.
• Knowledge of office management procedures.

Physical and Mental Demands, Work Hazards

Works in standard office and school building environments.

Qualification Profile

• High School Diploma
• Associates degree with course work in business, math, word processing, office procedures and record keeping preferred.
• Successful experience with office management preferred.

Postings current as of 10/29/2026 7:15:18 PM CST.

Need Help?

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