Administrative Assistant to Associate Dean - Part Time

nextSource; Providence (RI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Healthcare benefits

401(k) retirement planning

Discount program

Job summary

nextSource is seeking a Dean's Coordinator for a 3-month temporary assignment in Providence, RI. The role supports the Dean and Associate Dean in the School of Engineering, handling scheduling, communications, and special projects.

Requirements include Associates degree or equivalent, 1–2 years of administrative experience, and proficient use of Word/Excel/Google Suite with strong internet research and organizational skills. Opportunity to contribute actively to seminars and reporting.

Qualifications

• Associates degree or equivalent required.
• 1–2 years administrative experience.
• Intermediate use of Word, Excel and Google Suite.
• Proficiency with internet research.
• Strong note-taking and organizational skills.

Responsibilities

• Proactively manage the Associate Dean’s schedule and calendars.
• Serve as central liaison between the Dean, faculty, students, staff and external constituents.
• Plan and follow through on timesensitive activities and deadlines.
• Provide administrative support for seminars, meetings and reports.

Skills

Administrative experience

Internet research

Multitasking

Independent work

Time management

Education

Associate degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Google Suite

Job description

3-month contract/temp assignment

Location:Providence, RI 02912

Schedule:22.5 hours weekly

Pay Rate:$25/hour

Duration:ASAP – December 31, 2026

The Dean's Coordinator will be working directly with the Associate Dean in the School of Engineering.The selected must be good at using the internet and online library resources to efficiently conduct basic research and answer everyday business questions, as well as research specific topics. The selectedshould be able to follow manuals and tutorials and complete administrative tasks independently. The selected should demonstrate strong note-taking skills for personal reference and the ability to quickly learn and retain information after initial instruction.

Job Description:

Thispositionwill also help to support the Dean's projects and serve as the main contact for meetings, and daily communication to all internal and external members, as well as the ability and confidence to reach out to other departments within the University. The coordinator will also proactively manage special projects, meetings, events, agendas, purchases and otherinitiatives. It would also be important to take an active role in planning and follow through of timesensitiveactivities and deadlines. The incumbent manages the Associate Dean’s schedule and calendar, drafting correspondence, laboratory and course administrative assistance, drafting correspondence, and arranging meetings This role would also be involved in planning activities and provide administrative support for seminars and preparing reports and presentation materials as needed.

Daily Tasks:

Proactively manage numerous administrative functions including managing the Associate Dean's special projects, meetings and agendas. Serve as a central liaison between the Associate Dean and faculty, students, staff and other internal and external constituents.

Skills/Requirements:

• Associates degree or equivalent
• 1 – 2 years of administrative experience
• Intermediate use of Microsoft Word, Excel and Google Suite
• Proficiency with internet research
• Multitasking and highly organized with the ability to use calendar and organization tools
• Independent, proactive and deadline driven with the ability to self-direct and resolve issues

nextSource is proud to be an Equal Employment Opportunity and Affimative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure, and life experiences or for any other reason.

nextSource is committed to providing reasonable accommodation for qualified individuals with disabilities in our job application procedures.If you need assistance or accommodation due to a disability, you may contact us at [e-mail].

What nextSource Provides:

• Healthcare Benefits including Medical, Prescription, Vision & Dental Coverage | United Healthcare
• Voluntary STD & LTD | New York Life
• 401(k) Retirement Planning | Fidelity
• Discount Program

*You are Eligible to participate in the benefits program if you are considered a full-time employee of nextSource, working at least 30 hours per week on a consistent basis.Your coverage will be effective on the 1stof the month following 60 days of employment.