Executive Assistant

University of Hartford; West Hartford (CT); On-site; USD 27,552,000 - 27,553,000; Full time

Job summary

University of Hartford is seeking an executive/administrative professional to provide high-level support to the Dean/Director/Department Head. The role focuses on improving materials, processes, and office operations to contribute to the university's mission and student education.

Responsibilities include coordinating calendars, managing meetings, handling communications, budgeting, and generating reports. The position emphasizes collaboration with diverse groups and requires a Bachelor’s degree

Qualifications

• Bachelor’s Degree required.
• Ability to work effectively with diverse groups.

Responsibilities

• Establishes and maintains effective working relationships with internal and external constituencies to support short- and long-range planning.
• Manages Dean/Director/Department Head calendars and schedules, screens communications, and acts as project manager for assigned tasks.
• Oversees operational expenditures, grants and personnel transactions, and prepares budget reports for prudent fiscal management.
• Drafts internal/external correspondence and researches reports as needed, ensuring data integrity and policy compliance.
• Participates in business process improvement to enhance use of technology and operational effectiveness.

Skills

Diversity collaboration

Education

Bachelor's Degree

Job description

Assumes responsibility for providing executive, administrative and analytical support to the Dean/Director/Department Head, proactively undertaking initiatives to enhance the quality and utility of materials and activities as well as the effective operations of the office. Performs all duties in full support of the University’s mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University’s students.

Hiring Range

Hiring Range The budgeted starting salary for this position will be $20.00 to $27.69 dependent upon experience

Key Responsibilities

Key Responsibilities

• Establishes, cultivates and maintains effective working relationships with both internal and external constituencies, providing executive, administrative and analytical support in short- and long-range strategic planning initiatives for the department/college as well as to ensure timely and effective communications between and among internal and external constituents.
• Monitors and controls the calendar and time commitments of the Dean/Director/Department Head, evaluating and prioritizing requested meetings and managing complex schedules to accommodate needs. Screens all incoming calls and correspondence to the Office, providing assistance and a welcoming presence to visitors to the Office. Serves as a project manager for assigned tasks, keeping the Dean/Director/Department Head informed on the status of the project.
• Serves as the centralized point for operational expenditures, grants and/or personnel transactions within the department/college. Develops, audits and oversees budget expenditures, providing reports to the Dean/Director/Department Head in an effort to ensure prudent fiscal management. Maintains supporting files and documentation to ensure the integrity of the information. Prepares agendas, records and distributes minutes as necessary and/or appropriate.
• Acts as a primary liaison for all staff that support the Dean/Director/Department Head, providing oversight on initiatives to be taken on the Dean’s behalf in compliance with established institutional deadlines. Drafts internal and external correspondence for signature as necessary and/or appropriate. Researches and prepares reports as requested.
• Maintains accurate and complete administrative records to ensure the integrity of the database in compliance with established policies as well as data integrity standards. Assists in the development and dissemination of departmental policies and procedures. Actively participates in the analysis, recommendation and implementation of business process improvement efforts to ensure the proper use of technology and improve operational effectiveness as necessary and/or appropriate.
• Performs other related duties as assigned.

Posting Number

Posting Number PS1245P

Working Conditions

Normal office situation.

Education

Bachelor’s Degree required.

Physical Effort

Typically sitting at a desk or table.
Intermittently sitting, standing, stooping. Light lifting or carrying, 25lbs or less.

Special Skills

The ability to work effectively with diverse groups.

Required fields are indicated with an asterisk (*)

• * What is the highest level of education attained?
  • GED
  • High School Diploma
  • Technical School, Certification or Apprenticeship
  • Associates Degree
  • Bachelors Degree
  • Masters Degree
  • Knowledge of a highly advanced professional discipline. (e.g., Ph.D, M.D., J.D., or equivalent doctoral degree required.)
• * How did you hear about this employment opportunity?
  • Public Job Posting
  • Internal Job Posting
  • Agency Referral
  • Advertisement/Publication
  • Personal Referral
  • Website
  • Other

Documents Needed to Apply

Required DocumentsOptional Documents

• Resume
• Cover Letter
• Letter of Recommendation - Staff
• Statement on Inclusive Excellence and Belonging

200 Bloomfield Avenue
West Hartford, CT 06117