Administrative Assistant to Academics

Everglades University; Boca Raton (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

Everglades University in Boca Raton seeks an Administrative Assistant to bridge the Academic Department and the university community, assist with accreditation documentation, and maintain the Academic department personnel schedule. You will schedule and attend meetings, take notes, prepare minutes, update electronic faculty files, run routine reports, and coordinate campus events.

Extensive use of student databases, accreditation software, learning management systems, and the Microsoft Office

Qualifications

• Bachelor's Degree from a 4-year college or university.
• 1-2 years related experience and/or training; or equivalent combination of education and experience.
• Excellent spoken and written communication skills.
• Strong interpersonal skills.
• Candidate must have a Bachelor's Degree from a 4 -year college or university; and 1-2 years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

• Answer telephone calls in a timely manner and forward messages to recipients
• Prescreen and review faculty documents and qualifications
• Ensure the faculty paperwork are completed and are in compliance with accreditation standards
• Update and audit electronic faculty files and faculty database
• Run routine reports and disseminate information and updates daily
• Assistance with campus administrative functions
• Assistance with answering phones
• Assistance with events planning

Skills

Communication

Teamwork

Multitasking

Under pressure

Education

Bachelor's Degree

Tools

Word

Excel

Outlook

Student database

Accreditation software

Learning management system

Job description

General Job Description
Act as liaison between the Academic Department and the faculty, staff, and University community. Assist with researching and compiling documentation as directed for accreditation. Maintain and distribute the Academic department personnel's schedule as required. Assist with scheduling, coordinating, attending, taking notes, and compiling minutes from Academic events and meetings such as PAC, Curriculum, Assessment, departmental, and staff meetings. Maintain and order office supplies for the VPAA's Office. Assist with maintenance of faculty files and credentialing documents. Coordinate and track various academic document collection and storage. Run routine reports. Assist with other special projects as needed. Extensive use of student database, accreditation software, learning management system, and expertise with Microsoft Office suite (especially Word, Excel, and Outlook) will be required.

Daily Responsibilities

• Answer telephone calls in a timely manner and forward messages to recipients
• Prescreen and review faculty documents and qualifications
• Ensure the faculty paperwork are completed and are in compliance with accreditation standards
• Update and audit electronic faculty files and faculty database
• Run routine reports and disseminate information and updates daily

The Administrative Assistant performs routine clerical and administrative duties and assists in the coordination of general office functions.

Responsibilities include, but is not limited to:

• Assistance with campus administrative functions
• Assistance with answering phones
• Assistance with events planning

Qualifications:

• Must have knowledge of Word, Excel, Outlook
• Works well under pressure, multi-tasking, and a team player
• Excellent spoken and written communication skills.
• Strong interpersonal skills.
• Candidate must have a Bachelor's Degree from a 4 -year college or university; and 1-2 years related experience and/or training; or equivalent combination of education and experience.