Senior Administrative Assistant

HealthPartners; BLOOMINGTON (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

HealthPartners in Bloomington, MN seeks an experienced administrative assistant to support the Vice President/Director and team. You will handle confidential information, manage calendars, coordinate meetings, arrange travel, and assist with budget-related tasks to keep the department running smoothly.

Requirements include a high school diploma or GED, 2+ years of administrative assistant experience or a 4-year degree, and proficiency with Word, Excel, and PowerPoint, plus strong written and

Qualifications

• High School Diploma or GED.
• 2+ years of administrative assistant experience or 4 year college degree.
• Strong desktop tool usage including Microsoft Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to accurately type 45 WPM.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to deal with highly confidential information.
• Ability to work under pressure and meet tight deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Responsibilities

• Performs a variety of administrative assistant tasks to support the Director(s) in the operation of the department.
• Maintains accurate files and records, answer phones, take messages, manage calendars, and arrange meetings.
• Sorts and distributes incoming mail.
• Creates, proofs, and edits material including correspondence, spreadsheets, presentations, and reports.
• Audits budget reports and prepares expense reports as requested.
• Greets visitors and directs them to the appropriate person.
• Coordinates travel arrangements and prepares itineraries.
• Serves as backup to other administrative staff as needed.
• Performs other duties as assigned.

Skills

Strong oral and written communication

Typing 45 WPM

Confidential information handling

Problem-solving

Customer service

Time management

Education

High School Diploma or GED

Two year Administrative Assistant Degree or Certificate

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

POSITION PURPOSE

To provide confidential administrative support to the Vice President/and or Director and other members of the team, as directed. This position assists with budget management, special projects, maintenance of files and other administrative responsibilities to ensure efficient operation of the department.

ACCOUNTABILITIES

1. Performs a variety of administrative assistant tasks to support the Director(s) in the operation of the department(s). This includes typing, copying, sending faxes, maintaining accurate files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings. Sorts and distributes incoming mail.
2. Creates, proofreads, and edits a variety of material including, but not limited to, correspondence, spreadsheets, presentation material, reports, and other confidential materials using appropriate computer software and office equipment.
3. Manages the Director’s calendar, assists in efficient time utilization and balances multiple priorities.
4. Arranges meetings. Handles space procurement issues, obtains the necessary equipment, and makes food service arrangements within established budget. Prepares materials for presentations and meetings as requested.
5. Audits budget reports and notifies Finance of errors or problems and works towards resolution. Prepares expense reports as requested.
6. Greets visitors and directs them to appropriate person in area(s).
7. Coordinates travel arrangements and prepares itineraries as necessary.
8. Responsible for variety of administrative projects requiring independent judgment and action.
9. Serves as a backup to other administrative support staff as needed.
10. Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• High School Diploma or GED
• 2+ years of administrative assistant experience or 4 year college degree
• Strong desktop tool usage including Microsoft Word, Excel, and PowerPoint
• Strong oral and written communication skills
• Excellent spelling, grammar, editing, and organizational skills
• Ability to accurately type 45 WPM
• Ability to operate various office equipment
• Ability to work independently and with minimal supervision
• Ability to deal with highly confidential information
• Ability to work under pressure and meet tight deadlines
• Good problem-solving skills
• Excellent customer service and interpersonal skills

PREFERRED QUALIFICATIONS

• Two year Administrative Assistant Degree or Certificate