Administrative Assistant - Timberlane Partners

The Benaroya Group; Seattle (WA); Hybrid; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid vacation

Paid holidays

Job summary

Timberlane Partners, a Seattle-based real estate investment and asset management company, seeks an experienced Executive Assistant to support two principals. You will manage calendars, emails, meetings, travel, and records, and help streamline operations while upholding the Timberlane brand and confidentiality.

The ideal candidate has 5+ years EA experience with senior executives, proficiency with Office365 and Asana, and excellent written and verbal communication, thriving in a fast-paced

Qualifications

• 5+ years EA experience with senior executives.
• Proficiency with Office365 applications and Asana.
• Excellent written and verbal communication.
• Ability to thrive in a fast-paced environment.

Responsibilities

• Calendar management: Manage and protect calendars to align with the needs and goals of the principals so they can make and honor their commitments.
• Email management: Proactively manage email communications to reduce email time for the principals.
• Meeting preparation: Organise and prepare for meetings, including gathering documents and logistics.
• Travel coordination: Manage travel logistics including airfare, accommodation and meals.
• Various correspondence: Handle printing, mailing, copying and filing.
• Records management: Maintain comprehensive and accurate records.
• Support operational improvements: Assist in improving systems and processes.

Skills

Excellent communication

Confidentiality

Interpersonal skills

Fast-paced environments

Tools

Office365

Asana

Job description

Capitol Hill, Seattle

www.timberlanepartners.com

Who We Are

Founded in 2011, Timberlane Partners is a Seattle-based real estate investment, development, and asset management company with a focus on multifamily real estate. The firm, led by Dave Enslow and John Chaffetz , acquires, improves, and manages properties with a focus on providing superior returns to their capital partners and investing in compelling projects. Timberlane has acquired and built more than $1 billion worth of assets in key markets along the West Coast and Mountain West regions of the US. The firm’s rigorous approach to investing is designed to deliver outsized returns without taking outsized risks. Timberlane prides itself on being a responsible steward of investor capital.

About this Position

Timberlane is looking for an Executive Assistant (“EA”) for the two principals of Timberlane to help them stay focused on their highest and best use. This is an experienced individual who knows how to support leaders and engage with their most important relationships in a way that represents them and the Timberlane brand.

Primary Responsibilities

• Calendar management: Manage and protect calendars to align with the needs and goals of the principals so they can make and honor their commitments
• Email management: Where appropriate, proactively manage email communications in order to reduce email time for the principals.
• Meeting preparation: Organise and prepare for meetings, including gathering documents and attending to logistics of meetings
• Travel coordination: Ensure that travel logistics are managed, including airfare, accommodation and meals
• Various correspondence: Handle all printing, mailing, copying and filing
• Records management: Maintain comprehensive and accurate records
• Support operational improvements: Be an ally in the ongoing improvement of systems and processes.

Compensation

• Full-time, salaried position, $65,000 - $75,000 annual plus merit based annual discretionary bonus
• Employer paid insurance premium for medical, dental, and vision
• Employer matched 401(k) after 1 month of service
• 160 hours of vacation days can be accrued
• 9 paid holidays

Successful Candidate Attributes

• Excellent written and verbal skills
• 5+ years EA experience with senior executives
• Ability to maintain strict confidentiality
• Proficiency with Office365 applications and Asana
• Excellent interpersonal skills and ability to engage with senior level clients
• Ability to thrive in a fast paced environment
• Drive and passion
• Familiarity with the real estate industry a plus