Administrative Assistant (Temporary)

Able Services; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant to support the Chief Engineer and Engineering departments. This role involves developing a standardized filing system and facilitating its rollout across various teams. You'll manage calendars, coordinate meetings, and ensure excellent communication within the organization. With a focus on organization and efficiency, this position offers an exciting opportunity to contribute to a dynamic workplace. If you are proactive, detail-oriented, and ready to take on new challenges, this temporary position could lead to permanent employment.

Benefits

Health Insurance

401(k)

Disability Insurance

Paid Time Off (PTO)

Holidays

Qualifications

• 3-5 years of relevant administrative experience and project support.
• Strong organizational skills and ability to manage multiple priorities.

Responsibilities

• Manage calendars, schedule meetings, and handle communications.
• Create standardized filing systems and prepare documents.
• Provide excellent customer service to internal and external clients.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Leadership Skills

Analytical Skills

Job description

ABM, a leading provider of integrated facility solutions, is seeking an Administrative Assistant (Temporary).

This project lasts 1–2 months with potential for permanent employment.

The Administrative Assistant will support the Chief Engineer and the Engineering departments by developing and implementing a standardized filing and organizational system. You will facilitate its rollout across all engineering departments and provide ongoing maintenance.

ABM (NYSE: ABM) offers facility solutions with revenues around $6.4 billion, employing over 130,000 staff across 300 locations in the U.S. and internationally. Our services include electrical & lighting, energy, facilities engineering, HVAC, janitorial, landscaping, mission-critical solutions, and parking, tailored to properties of all sizes—from schools to airports.

Pay: $30.90/hour

The rate varies based on experience, skills, location, and market data.

Shift: Monday–Friday, 8:00 a.m. to 4:30 p.m.

Location: Embarcadero Center, San Francisco, CA

Benefits: ABM offers comprehensive benefits, including health insurance, 401(k), disability, PTO, and holidays. More info at ABM 2025 Employee Benefits | Frontline Team Members.

Essential Functions:

1. Manage calendars, schedule meetings, reserve conference rooms, coordinate conference calls, and handle communications.
2. Prepare and edit documents, including letters, memos, forms, and policies.
3. Create standardized filing systems.
4. Draft correspondence and documents for review.
5. Provide excellent customer service to internal and external clients.
6. Answer and screen calls, maintain call lists.
7. Support administrative tasks like proposal prep, spreadsheets, and presentation materials.
8. Coordinate meetings, record, and distribute minutes.
9. Manage mail, develop filing systems, and maintain contacts.
10. Process expense reports, invoices, and purchase orders.
11. Order office supplies, perform filing duties at engineering sites, and maintain safety and operating permits files.
12. Work effectively with engineering staff, handle special projects, data entry, and assist in safety meetings.

Qualifications:

• 3–5 years of relevant administrative experience and project support.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills, ability to work independently, and manage multiple priorities.
• Initiative, leadership, analytical skills, and excellent communication.
• Ability to interact professionally at all levels and adapt to change.

This description is not exhaustive; duties may change.

ABM offers a benefits package including health coverage, 401(k), disability, PTO, holidays, and more.

We value diversity and are committed to an inclusive work environment.

We participate in E-Verify to confirm employment eligibility.

ABM is an Equal Opportunity Employer and provides reasonable accommodations for disabilities. Contact 888-328-8606 for assistance.

We do not sell or share personal information. Details are collected for employment processing and retained as required by law. Please review our Employee Privacy Notice and California Employee Privacy Notice.