Administrative Assistant 3

University of California - San Francisco Campus and Health; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

An established industry player in health sciences seeks an Administrative Assistant to support faculty in the Department of Microbiology and Immunology. This hybrid role combines on-site training with flexible remote work, allowing you to manage administrative tasks for groundbreaking research programs. You'll thrive in a dynamic environment, utilizing your organizational and communication skills to facilitate operations and enhance collaboration. Join a team committed to advancing health through innovative research and education, and contribute to a mission that impacts lives worldwide.

Qualifications

• 4 years of administrative experience or equivalent education.
• Strong writing skills and attention to detail.

Responsibilities

• Provide administrative support for faculty members.
• Manage multiple tasks and deadlines effectively.

Skills

Administrative Support

Communication Skills

Organizational Skills

Attention to Detail

Customer Service

Education

High School Diploma

Administrative Experience

Tools

Office365

PeopleSoft

ServiceNow

Job description

Administrative Assistant 3

Microbiology and Immunology

Full Time

83457BR

Job Summary

The Administrative Assistant position provides administrative support for faculty members in the Department of Microbiology and Immunology. The individual also provides administrative support to the iMicro and BAMPS (Bay Area Microbial Pathogenesis Symposium) programs in the department. The position is a hybrid role which will require the employee to be on-site 5 days a week for the first month for on-site training and then transition to a hybrid schedule of Monday, Thursday and Friday remote, and Tuesday and Wednesday on-site. On-site days may increase depending on the needs of the unit.

Covered under University series concept / job specification for classification 4722. Under general direction works on operational and/or procedural assignments that require the exercise of considerable discretion and independent judgment. Understands implications of work and makes recommendations for solutions. Determines methods and procedures on new assignments.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Microbiology & Immunology is a basic science department within the School of Medicine that performs scientific research, training and teaching at Mission Bay and Parnassus Heights. Research in the department focuses on areas related to infectious diseases, immunology, and cancer. Our department also provides advanced research training to postdoctoral fellows and graduate students working towards their Ph.D. degrees.

The G.W. Hooper Research Foundation is an organized research unit within the Department of Microbiology & Immunology. We perform scientific research and training at Parnassus Heights.

The Parker Institute housed within the Department of Microbiology and Immunology includes six centers - UCSF, Memorial Sloan Kettering Cancer Center, Stanford Medicine, UCLA, the University of Pennsylvania and The University of Texas MD Anderson Cancer Center. The Parker Institute's goal is to accelerate the development of breakthrough immune therapies capable of turning cancer into a curable disease by ensuring the coordination and collaboration of the field's top researchers and quickly translating their findings into patient treatments.

Required Qualifications

• High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
• Demonstrated excellent written and verbal communication skills and commitment to excellent customer service.
• Strong writing skills that include the ability to compose, edit, and proof a wide variety of documents, including confidential documents with attention to detail
• Demonstrated organizational, analytical and coordinating skills. Ability to manage multiple tasks, deadlines and competing priorities successfully. Must be detail oriented.
• Demonstrated knowledge of Mac and PC environments and peripherals including printers, scanners, fax machines and copiers.
• Excellent follow-through and initiative
• Ability to complete all tasks with detail and precision
• Excellent demonstrated record of attendance and reliability
• Proven ability to work effectively with a wide variety of individuals and perform as part of a team
• Excellent demonstrated record of attendance and reliability
• Ability to use good judgment and discretion, and work independently under the pressure of multiple deadlines

Preferred Qualifications

• Proven ability to work effectively with a wide variety of individuals and perform as part of a team
• Ability to use good judgment and discretion, and work independently under the pressure of multiple deadlines
• Familiarity with UCSF enterprise applications such as Office365, BearBuy, ServiceNow, PeopleSoft, MyReports, HBS, MyExpense, Connexus, MyReports

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Career

Percentage

100%

Location

San Francisco, CA

Campus

Parnassus Heights (SF)

Work Style

Hybrid

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday 8:30am-5:00pm