Administrative Assistant

The John Stewart Company; San Francisco (CA); On-site; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support the Property Manager in a dynamic role. This position involves crucial administrative tasks such as managing schedules, handling communications, and ensuring smooth operations within the facility. Ideal candidates will possess strong organizational skills, a professional demeanor, and the ability to adapt to changing priorities. Join a dedicated team committed to enhancing the lives of residents while enjoying comprehensive benefits and a supportive work environment. If you thrive in a fast-paced setting and are passionate about administrative excellence, this opportunity is perfect for you.

Benefits

Medical, dental and vision care

Vacation leave

Sick time

Flexible Spending Accounts

Company paid Life AD&D Long Term Disability

Free counseling through Employee Assistance Program

Commuter benefit program

Discounts for AT&T and ClassPass

$50 annual Wellness Reimbursement

Matching 401(K) Retirement Savings Plan

Qualifications

• 2 years of experience in administrative assistance required.
• Proficient in Microsoft Office Suite.

Responsibilities

• Perform basic administrative duties including filing and answering phones.
• Manage schedules and assist with data entry tasks.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Communication Skills

Organizational Skills

Education

High School Diploma

2+ years of Administrative Experience

Job description

Overview

COMPANY SUMMARY:

The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect.

SUMMARY OF THE POSITION:

Under the direction of the Property Manager, the Administrative Assistant is responsible for assisting with the overall operation of the facility. They must relate well to people, have demonstrated sensitivity to and interest in the targeted clientele and exercise good judgment when interacting with residents, clients and staff.

Responsibilities

Responsibilities:- Basic administrative duties such as filing, copying, faxing, scanning, mailings and answering the phone.- Create and update spreadsheets, fliers, reports and other documents as requested.- Manage schedules such as set up appointments and reminders.- Complete data entry and projects in a timely and accurate manner.- Assist covering the front desk- Tracking/ logging reports

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to read, write and excellent communicate skills in English.
• A minimum of 2 years of administrative assistance experience.
• Professional demeanor with the ability to adapt to last-minute changes.
• Highly organized with the ability to prioritize to meet deadlines.

Pay Range: $24.00/Hr. - $25.00/Hr.

Benefits-at-a-glance

Benefits for Employees who work 30+ hours/week -

• Medical, dental and vision care; preventative medical care paid at 100%.
• Vacation leave of up to ten days per year in the first year.
• Up to 72 hours of sick time per year.
• Flexible Spending Accounts for Health Care and Dependent Care.
• Company paid Life AD&D Long Term Disability.
• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).

Benefits for Employees who work less than 30 hours/week -

• Free, confidential counseling through our Employee Assistance Program.
• Commuter benefit program.
• Discounts for AT&T and ClassPass.
• $50 annual Wellness Reimbursement.
• Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)
• Up to 72 hours of sick time per year.

#JS1388

Equal Opportunity EmployerThe John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative. California Consumer Privacy Act

Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California. The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information. Therefore, we have posted the Company’s“Notice At Collection For California Applicants” here. Please review this Notice at your convenience.