Administrative Assistant

Clarity Recruiting; San Francisco (CA); Hybrid; USD 125,000 - 150,000; Full time

Job summary

An established industry player is seeking a Temporary Administrative Assistant to support a dynamic team within their infrastructure division. This role offers a unique opportunity to engage in a fast-paced environment, managing calendars, coordinating travel, and organizing events. The ideal candidate will thrive in a hybrid work setting, balancing on-site responsibilities with remote flexibility. If you possess strong organizational and communication skills, this role is a perfect fit for you. Join a high-performing team and make a meaningful impact in a mission-driven firm that values your contributions.

Qualifications

• 3+ years of experience in a high-level administrative support role.
• Proficient in Google Workspace, Microsoft Office, and Salesforce.

Responsibilities

• Manage calendars and coordinate meetings for multiple professionals.
• Book and manage domestic travel arrangements.

Skills

Administrative Support

Communication Skills

Organization Skills

Problem-Solving Skills

Travel Planning

Education

High School Diploma

Bachelor's Degree

Tools

Google Workspace

Microsoft Office

Salesforce

Zoom

Job description

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This range is provided by Clarity Recruiting. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50.00/hr - $55.00/hr

Job Title: Temp Administrative Assistant

Pay Rate: $50–$55/hr

Type: Contract (6 months, potential to extend)

Schedule: Hybrid – On-site 3–4 days/week

About the Role

A leading investment firm is seeking a Temporary Administrative Assistant to support four professionals within their infrastructure team. This role requires travel between offices in Menlo Park and San Francisco, with set on-site days each week. It’s a great opportunity to join a high-performing team in a fast-paced, mission-driven environment.

Responsibilities

• Calendar management and meeting coordination
• Book and manage domestic travel arrangements
• Organize internal events and off-site meetings
• Process and track expense reports
• Order and coordinate team meals with attention to dietary needs
• Handle confidential communications with discretion
• Maintain accurate records and update systems like Salesforce
• Support a wide range of administrative and operational tasks

Requirements

• 3+ years of experience in a high-level administrative support role
• Strong communication, organization, and problem-solving skills
• Ability to manage multiple priorities with professionalism
• Proficient in Google Workspace, Microsoft Office, Zoom, and Salesforce
• Experience with travel planning, expense processing, and event coordination
• Comfortable with a hybrid schedule and commuting to both Menlo Park and San Francisco

Please Note: Due to the office locations, candidates must be able to commute regularly to Menlo Park and San Francisco. Commuting from Walnut Creek or Oakland is not feasible for this role.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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