Administrative Assistant ( Talent Acquisition Department)

Helix Electric Inc; Nevada (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

Helix Electric Inc. is seeking an Assistant to the Director of Talent Acquisition to support recruiting operations and office administration. You will handle requests from Supervisors, process orders with accuracy, and assist the Head of Recruiting and HR Executive in daily tasks.

The role involves data entry, compliance reporting, coordinating recruiting activities, and maintaining smooth communication between office and production. Prioritize tasks, stay organized, and support team efficiency.

Qualifications

• Outstanding organizational and cleanliness skills.
• Good planning abilities.
• Strong problem solving abilities.
• Friendly and outgoing demeanor.
• Excellent written and verbal communication.
• Accurate and detail oriented.
• Team player who collaborates well.
• Able to prioritize tasks effectively.
• Able to work under pressure.
• Proficient with computer and Internet skills.
• Capable of confident, humble decision making.
• Able to absorb knowledge quickly and learn new concepts.
• Knowledge of administrative procedures.

Responsibilities

• Handle administrative requests and queries from Supervisors.
• Process orders with accuracy.
• Handle tasks assigned by Head of Recruiting.
• Assist Director of Talent Acquisition & HR Executive.
• Coordinate data entry and compliance reporting.
• Coordinate recruiting and hiring activities.
• Facilitate communication between office and production.
• Perform general clerical duties (photocopying, scanning).
• Maintain filing systems (electronic and hard copy).
• Resolve administrative problems and inquiries.
• Maintain office supply inventories.
• Contribute to miscellaneous projects and duties as assigned.
• Cover receptionist duties for daily visitors and inquiries.

Skills

Organizational skills

Planning

Problem solving

Friendly and outgoing

Written and verbal skills

Detail oriented

Team player

Prioritization

Working under pressure

Computer and Internet skills

Decision making with confidence

Learns quickly

Administrative procedures knowledge

Job description

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character. Assistant to the Director of Talent Acquisition

DESCRIPTION OF DUTIES AND SCOPE:

• Handle administrative requests and queries from Supervisors
• Process orders with accuracy
• Handle tasks assigned by Head of Recruiting
• Acting Assistant to Director of Talent Acquisition & HR Executive
• Data Entry and compliance reporting coordination
• Recruiting and hiring coordination
• Deliver and organize communication between office and production
• General clerical duties including photocopying and scanning
• Maintain electronic and hard copy filing system
• Resolve administrative problems and inquiries
• Maintain office supply inventories
• Miscellaneous projects and duties as requested by Supervisors
• Cover receptionist duties such as daily visitors and distractions

QUALIFICATIONS:

The skills and specifications that an office assistant needs are as follows:

• Have outstanding organizational & cleanliness skills
• Be good at planning
• Have problem solving abilities
• Be friendly and outgoing
• Have good written and verbal skills
• Accurate and detail oriented
• Be a team player
• Be able to prioritize tasks
• Be able to work under pressure
• Have computer and Internet skills
• Have the ability to make decisions with confidence but without arrogance
• Have the ability to absorb knowledge and learn quickly
• Have knowledge of administrative procedures

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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For further information, please review the Know Your Rights notice from the Department of Labor.