Administrative Assistant ( Talent Acquisition Department)

Socket.dev; Las Vegas (NV); On-site; USD 32,000 - 42,000; Full time

Job summary

Helix Electric is seeking an Assistant to the Director of Talent Acquisition to support the HR and recruiting functions. The role handles administrative requests, data entry, and coordination between office and production, while maintaining filing systems and assisting with receptionist duties.

Key duties include processing orders, ensuring accuracy, and supporting the Head of Recruiting with various tasks.

Qualifications

• The candidate demonstrates strong organizational and cleanliness skills.
• Ability to plan, prioritize tasks, and work under pressure.
• Good written and verbal communication, attention to detail.
• Team player with confidence and willingness to learn quickly.

Responsibilities

• Handle administrative requests from Supervisors and HQ.
• Process orders with accuracy and coordinate data entry.
• Act as Assistant to Director of Talent Acquisition & HR Executive
• Deliver and organize communication between office and production
• Maintain filing systems, photocopying, scanning, and inventory
• Cover receptionist duties and assist with misc tasks as needed

Skills

Organizational skills

Planning

Problem solving

Communication

Detail oriented

Team player

Prioritization

Work under pressure

Computer skills

Decision making

Learn quickly

Administrative procedures

Job description

Helix Electric was founded in 1985 and is now one of the nation’s largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

Assistant to the Director of Talent Acquisition

DESCRIPTION OF DUTIES AND SCOPE:

• Handle administrative requests and queries from Supervisors
• Process orders with accuracy
• Handle tasks assigned by Head of Recruiting
• Acting Assistant to Director of Talent Acquisition & HR Executive
• Data Entry and compliance reporting coordination
• Recruiting and hiring coordination
• Deliver and organize communication between office and production
• General clerical duties including photocopying and scanning
• Maintain electronic and hard copy filing system
• Resolve administrative problems and inquiries
• Maintain office supply inventories
• Miscellaneous projects and duties as requested by Supervisors
• Cover receptionist duties such as daily visitors and distractions

QUALIFICATIONS:

The skills and specifications that an office assistant needs are as follows:

• Have outstanding organizational & cleanliness skills
• Be good at planning
• Have problem solving abilities
• Be friendly and outgoing
• Have good written and verbal skills
• Accurate and detail oriented
• Be a team player
• Be able to prioritize tasks
• Be able to work under pressure
• Have computer and Internet skills
• Have the ability to make decisions with confidence but without arrogance
• Have the ability to absorb knowledge and learn quickly
• Have knowledge of administrative procedures