Administrative Assistant

Helix Electric Inc; Nevada (IA); On-site; USD 36,000 - 48,000; Full time

Job summary

Helix Electric Inc. is seeking an organized Office Assistant to support supervisors, process orders, and manage payroll-related tasks. The role emphasizes accurate clerical work, effective communication between office and production, and reliable handling of daily administrative duties.

The ideal candidate will be detail-oriented, a team player, and able to prioritize tasks under pressure. Proficiency with computers and strong written/verbal communication are essential for success in this busy,

Qualifications

• Outstanding organizational and cleanliness skills.
• Strong planning ability.
• Solid problem-solving abilities.
• Friendly, outgoing personality.
• Good written and verbal communication skills.
• Accurate and detail oriented.
• Team player.
• Ability to prioritize tasks.
• Ability to work under pressure.
• Computer and Internet skills.
• Decision making with confidence but no arrogance.
• Able to absorb knowledge and learn quickly.
• Knowledge of administrative procedures.

Responsibilities

• Handle administrative requests and queries from Supervisors.
• Process orders with accuracy.
• Maintain daily timecard entries and submit weekly payroll.
• Deliver and organize communication between office and production.
• General clerical duties including photocopying and scanning.
• Maintain electronic and hard copy filing system.
• Resolve administrative problems and inquiries.
• Maintain office supply inventories.
• Miscellaneous projects and duties as requested by Supervisors.
• Cover receptionist duties such as daily visitors and distractions.

Skills

Organizational skills

Planning

Problem solving

Friendly demeanor

Written communication

Verbal communication

Detail oriented

Team player

Prioritization

Work under pressure

Computer skills

Decision making

Absorb knowledge

Administrative procedures

Job description

Helix Electric was founded in 1985 and is now one of the nation's largest and most successful electrical contracting companies. Our commitment to empowering people and powering projects is realized by our exceptional team of dedicated and highly skilled experts working together and never settling for good enough. We are proud of the team-oriented and employee-empowered business approach that defines our unique character.

DESCRIPTION OF DUTIES AND SCOPE:

• Handle administrative requests and queries from Supervisors
• Process orders with accuracy
• Maintain daily timecard entries and submit weekly payroll
• Deliver and organize communication between office and production
• General clerical duties including photocopying and scanning
• Maintain electronic and hard copy filing system
• Resolve administrative problems and inquiries
• Maintain office supply inventories
• Miscellaneous projects and duties as requested by Supervisors
• Cover receptionist duties such as daily visitors and distractions

QUALIFICATIONS:

The skills and specifications that an office assistant needs are as follows:

• Have outstanding organizational & cleanliness skills
• Be good at planning
• Have problem solving abilities
• Be friendly and outgoing
• Have good written and verbal skills
• Accurate and detail oriented
• Be a team player
• Be able to prioritize tasks
• Be able to work under pressure
• Have computer and Internet skills
• Have the ability to make decisions with confidence but without arrogance
• Have the ability to absorb knowledge and learn quickly
• Have knowledge of administrative procedures

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.