Administrative Assistant, Student Affairs & Events

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Tuition benefits

Paid holidays and leave

Retirement plan (403b) with employer 7

Employee Assistance Program

Job summary

University of the Incarnate Word in San Antonio, TX is seeking an Administrative Assistant for Student Affairs to provide essential administrative support to the Assistant Dean for Student Affairs in the Rosenberg School of Optometry. The role includes handling mail, scheduling, budgets, and event coordination.

Ideal candidates will have a High School diploma or GED and at least three years of administrative experience; a Bachelor’s degree and higher education experience are preferred, with

Qualifications

• High school diploma or GED equivalent.
• Three (3) years of administrative support experience in a complex office setting.
• Bachelor’s Degree preferred and experience in higher education.
• Bilingual skills in Spanish preferred.
• Experience with budgets and purchase orders.
• Experience in planning/executing events.
• Proficient in MS Office (Outlook, Word, Excel) and database entry.

Responsibilities

• Provides office support for the RSO Student Affairs, leadership and staff, including mail distribution and copying.
• Tracks current student employees and ensures paperwork and timesheets are up to date.
• Greets guests, faculty, staff and students in person and by phone.
• Maintains calendars and room reservations for the department.
• Sets up meetings, prepares minutes, and assists with events.
• Prepares letters, memos, and other correspondence.
• Processes purchase orders and check requests; assists with budget management.
• Schedules travel for staff and reconciles travel expenses.
• Maintains office supplies and website for the school.
• Supports Student Organizations and ENGAGE platform management.
• Assists in planning UIWRSO special events and maintains event databases.

Skills

MS Office

Outlook

Communication

Organization

Multitasking

Initiative

Problem-solving

Independence

Teamwork

Confidentiality

Diversity

Education

High school diploma or GED

Bachelor’s Degree (preferred)

Tools

Banner

Job description

University of the Incarnate Word in San Antonio, TX is seeking an Administrative Assistant for Student Affairs to provide essential administrative support to the Assistant Dean for Student Affairs in the Rosenberg School of Optometry. The role includes handling mail, scheduling, budgets, and event coordination.

Ideal candidates will have a High School diploma or GED and at least three years of administrative experience; a Bachelor’s degree and higher education experience are preferred, with