Pharmacy Practice Administrative Assistant

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Tuition benefits (UIW tuition waivers)

Life/AD&D and disability coverage

Wellness programs and employee perks

Job summary

University of the Incarnate Word (UIW) is seeking an Administrative Assistant-Pharmacy (Internal) to support the Pharmacy Practice and Experiential Education Programs. This role regularly handles documentation from students to ensure rotation compliance and reports to the Assistant Dean and Department Chair.

The position requires strong communication, Microsoft Office proficiency, and the ability to work with diverse teams.

Qualifications

• Strong communication and customer service skills.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint or equivalent.
• Able to prioritize tasks effectively.
• Ability to work independently.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Responsibilities

• Serve as first point of contact for office, on phone and in-person, providing excellent customer service.
• Perform administrative support to include file creation and maintenance, scheduling appointments, maintaining calendars, and responding to program inquiries.
• Maintain Program databases (i.e., CORE ELMS, CastleBranch, Certiphi, TSBP, Alumni, Affiliation Agreements), to include providing information and communication, and report generation (attendance, requirement compliance).
• Serve as department technology go-to with respect to Adobe, forms, surveys, polls, reports, Teams, and Canvas.
• Assist with various curriculum-related tasks (i.e. CashNet, IPE events, preparation of course supplies).
• Plan and execute assigned special events (Advisory Committee meetings, forums, conferences, awards, visits).
• Coordinate departmental travel, financial reimbursements, and process payment requests.
• Maintain department budget and reconcile P-card statements.
• Acquire quotes and order supplies as necessary.
• Coordinate department meetings and prepare minutes for distribution.
• Plan and execute faculty candidate interviews.
• Facilitate onboarding of new faculty, residents, and adjunct faculty.
• Serve as liaison with other offices, departments, schools, and programs within the FSOP and UIW.
• Attend assigned meetings and provide corresponding support.
• Perform other duties as assigned.

Skills

Communication skills

Microsoft Office proficiency

Task prioritization

Independent work

Diversity collaboration

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Job description

University of the Incarnate Word (UIW) is seeking an Administrative Assistant-Pharmacy (Internal) to support the Pharmacy Practice and Experiential Education Programs. This role regularly handles documentation from students to ensure rotation compliance and reports to the Assistant Dean and Department Chair.

The position requires strong communication, Microsoft Office proficiency, and the ability to work with diverse teams.