Administrative Assistant- Smyrna, TN- 39632

Harvard Maintenance; Smyrna (TN); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability

401K

Job summary

Harvard Maintenance in Smyrna, TN is seeking an administrative/HR support professional to service existing business operations, manage onboarding, timekeeping, and payroll submissions, and translate documents. The role requires 2 years of admin/HR experience, data entry, and bilingual Spanish skills.

Work hours are typically M-F, with a competitive salary and a benefits package including medical, dental, life, LTD, and 401K. Join a team focused on exceptional service and data integrity.

Qualifications

• Minimum 2 years of combined administrative and HR experience with emphasis on data entry and onboarding.
• Proficient in Microsoft Excel, Word, and Outlook.
• Ability to read, write, and speak Spanish.
• Maintain strict confidentiality and demonstrate strong organizational skills.
• Great customer service and professional demeanor.

Responsibilities

• Provide administrative support to Operations.
• Conduct background checks and administer e-Verify.
• Manage onboarding process for new hires and HRIS data entry.
• Support payroll timekeeping and daily HR tasks.
• Handle supply orders and general clerical duties.
• Translate documents from English to Spanish.

Skills

Data entry

Spanish (bilingual)

Microsoft Excel

Microsoft Word

Microsoft Outlook

Confidentiality

Customer service

Organization

Tools

Excel

Word

Outlook

Job description

Are you ready to be part of something Extraordinary? Look no further than Harvard is the largest family-owned provider of premier commercial janitorial and professional security services in the United States. We believe in the power of our people. Here, every team member is valued, empowered, and trained to contribute their best. We foster an inclusive workplace culture where diversity is celebrated and every voice matters.

A day in the life

Primary focus will be to service the existing business, operationally and financially, while maintaining relationships with existing customers and developing new business where possible.

• Provide administrative support to Operations
• Conduct background checks
• Administration of e-Verify
• Managing onboarding process for new hires
• Heavy data entry into HRIS of all union and non-union new hires, changes and terminations
• Manage customer work order system. Monitor work orders relevant to Harvard
• Provide HR support to the Operations Department
• Daily timekeeping management and payroll submission
• Handling supply orders
• Perform other clerical duties as assigned
• Document translation from English to Spanish
• 2 years of combined administrative and Human Resources experience with emphasis on data entry of employee information and onboarding
• Database administration
• Proficient in Microsoft Excel, Word, and Outlook
• Ability to work with minimal supervision
• Maintain strict confidentiality
• Strong organizational skills
• Must read, write, and speak Spanish
• Must have a professional demeanor, positive attitude, and a strong work ethic to join our team.
• Great customer service skills

Join our team of Extraordinary People committed to delivering Exceptional Service. Together, we'll redefine industry standards and create a workplace where your talent thrives.

Discover your potential with Harvard Maintenance.

Learn more about our company and culture.

www.harvardmaint.com

Harvard is offering a competitive salary structure including benefit package with medical, dental, life, and long-term disability (LTD) insurance along with 401K Savings Plan.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws

#HPHM

USD $23.00/Hr.

M-F 800 AM- 500 PM