Administrative Assistant - Senior Living & Business Office

Cogir Senior Living; Seattle (WA); On-site; USD 42,000 - 60,000; Full time

Job summary

Cogir Senior Living is seeking an Administrative Assistant in Seattle to support leadership across Marketing and Business Office. The role involves resident and employee communications, billing, onboarding, move-ins, leases, and streamlining administrative processes.

The position requires at least 2 years in a professional office, strong accuracy, and proficiency in Word, Excel, and Outlook. Evening/weekend availability may be required. Non-exempt status.

Qualifications

• High School Diploma or equivalent; AA preferred.
• Minimum of 2 years’ experience in a professional office setting.
• Strong accuracy, time management, initiative, and judgment; professional ethics.

Responsibilities

• Assist Business Office Director with administrative responsibilities.
• Produce and manage accounts receivable.
• Ensure correct coding of accounts payable and processes.
• Assist in residents’ contracts, execution, and renewals.
• Support Sales & Marketing with inquiries, tours, move-ins, and other tasks.
• Assist in training concierges.
• Filing and data entry support.
• Order office supplies and monitor inventory.
• Maintain resident and employee files.
• Maintain pet records in compliance with state requirements.
• Assist in month-end closing procedures.
• Participate in manager-on-duty program.
• Adhere to Cogir Senior Living policies and procedures.

Skills

Communication

Time management

Confidentiality

Office software

Education

High School Diploma or equivalent

Associate degree (AA) preferred

Tools

Word

Excel

Outlook

Job description

Cogir Senior Living is seeking an Administrative Assistant in Seattle to support leadership across Marketing and Business Office. The role involves resident and employee communications, billing, onboarding, move-ins, leases, and streamlining administrative processes.

The position requires at least 2 years in a professional office, strong accuracy, and proficiency in Word, Excel, and Outlook. Evening/weekend availability may be required. Non-exempt status.