Administrative Assistant - Senior Living & Billing Support

Cogir-Senior-Living,-In; Seattle (WA); On-site; USD 48,000 - 64,000; Full time

Job summary

Cogir Senior Living, Inc. in Seattle seeks an Administrative Assistant to support leadership in marketing and business office functions, including resident communications, billing, onboarding, move-ins, leases, and payroll support.

Responsibilities include AR/AP, front desk support, and streamlining procedures. Requires a high school diploma (AA preferred) and at least 2 years in a professional office; strong accuracy, ethics, confidentiality, and computer skills are essential.

Qualifications

• High school diploma or equivalent required; AA preferred.
• Minimum 2 years’ experience in a professional office setting.
• Strong accuracy, time management, and ability to handle interruptions.
• Excellent communication and professional ethics; pleasant manner.
• HIPAA compliant and able to handle confidential data.
• Experience with Word, Excel, Outlook; filing/data storage systems.
• Knowledge of federal/state employment laws; basic accounting, billing, collections, and expense management.

Responsibilities

• Assist Business Office Director with administrative tasks.
• Produce and manage accounts receivable.
• Ensure correct coding of accounts payable.
• Assist in residents’ contracts, execution, and renewals.
• Assist Sales & Marketing with inquiries, tours, move-ins, and other tasks.
• Assist in training and/or counseling all concierges.
• Regular support with filing and data entry.
• Ordering office supplies and monitoring inventory.
• Manage all resident and employee files.
• Maintain all pet records per state requirements.
• Assist in month-end closing procedures.
• Participates in manager-on-duty program.
• Adheres to Cogir Senior Living policies.
• Other responsibilities and duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Professional ethics

Interpersonal skills

Confidentiality

Customer service

Education

High School Diploma or equivalent

Associate degree (AA) preferred

Tools

Word

Excel

Outlook

Job description

Cogir Senior Living, Inc. in Seattle seeks an Administrative Assistant to support leadership in marketing and business office functions, including resident communications, billing, onboarding, move-ins, leases, and payroll support.

Responsibilities include AR/AP, front desk support, and streamlining procedures. Requires a high school diploma (AA preferred) and at least 2 years in a professional office; strong accuracy, ethics, confidentiality, and computer skills are essential.