Administrative Assistant

Cogir Senior Living; Fairfax (VA); On-site; USD 29,000 - 33,000; Part time

Benefits offered by this job

Competitive salary

Health benefits

401K with company match

Job summary

Cogir Senior Living in Virginia is seeking a part-time Administrative Assistant to support the leadership team and multiple departments, including the Business Office, HR, and Resident Wellness. You will handle resident and employee communications, billing support, onboarding, and filing while coordinating with the front desk concierge to ensure service excellence.

The ideal candidate has senior living or executive assistant experience, adapts to changing priorities, and provides outstanding

Qualifications

• Experience in senior living or executive support preferred.
• Strong organizational and communication skills required.
• Ability to manage resident and staff files, contracts, and onboarding processes.

Responsibilities

• Assist Business Office Director with administrative responsibilities.
• Assist Human Resources Director with administrative responsibilities.
• Assist Resident Lifestyle Director with administrative responsibilities.
• Assist Assistant Executive Director with administrative responsibilities.
• Assist in residents' contract documentation and filing.
• Assist in staffing the concierge desk.
• Regular support with filing and data entry.
• Ordering office supplies and monitoring inventory.
• Assist in managing all resident and employee files.
• Maintain all pet records for the community and ensure compliance with state requirements.
• Assist in month-end resident statement distribution.
• Participate in Administrative and Operational projects.
• Adhere to Cogir Senior Living policies and procedures.

Skills

Administrative support

Data entry

Filing

Onboarding

Job description

Job Type
Part-time

THE COMPANY

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.

At The Virginian by Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!

What We Offer

• Competitive salary, bonus, and growth opportunities.
• Health, Dental, Vision, and Life Insurance.
• 401K with company match.
• Paid Vacation, Holidays, and Sick Leave.
• Employee Assistance Program,
• Generous Employee Referral Program and more.

Position Summary

The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition departments with functions such as communication with residents, families, and employees, resident billing, employee onboarding, employee Compliance, and various Administrative duties as assigned by the leadership team.

This role also supports the front desk concierge team and works with multiple leaders to ensure the overall service excellence of the community.

The ideal candidate will have strong experience in senior living, be adaptable to changing priorities, and have a determination to provide excellent service to Residents and Staff. If you do not have any Senior living experience we can substitute that for Executive Assistant, Project Coordinator, and Healthcare Administrative experience. We are seeking a candidate that wants to learn more about Senior living and grow with a community that is expanding its services and care in the near future!

Requirements

KEY RESPONSIBILITIES

• Assist Business Office Director with administrative responsibilities.
• Assist Human Resources Director with administrative responsibilities
• Assist Resident Lifestyle Director with administrative responsibilities
• Assist Assistant Executive Director with administrative responsibilities
• Assist in residents' contract documentation and filing.
• Assist in staffing the concierge desk.
• Regular support with filing and data entry.
• Ordering office supplies and monitoring inventory of stock.
• Assist in managing all resident and employee files.
• Maintain all pet records for the community and ensure they are compliant with all state requirements.
• Assist in month-end resident statement distribution.
• Participates in all Administrative and Operational projects
• Adheres to all policies and procedures of Cogir Senior Living.
• Other responsibilities and duties as assigned.

Salary Description
21.00 to $24.00 an hour