Administrative Assistant — Senior Living, Growth & Perks

Civitas Senior Living; Houston (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Tuition reimbursement

Career advancement opportunities

Recognition program

Referral incentives

Flexible time-off

Job summary

Civitas Senior Living in Houston, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions with professionalism and discretion.

Front office, guest relations, and financial duties are core parts of the role. The ideal candidate has at least 1 year of experience in AR, AP, and Payroll, strong communication skills, and proficiency with Excel, Word, and MS Office to ensure accurate records and compliant operations.

Qualifications

• Experience: Minimum 1-year in Accounts Receivable, Accounts Payable, and Payroll.
• Communication skills: Excellent written and oral communication capabilities.
• Ethical standards: Respect confidentiality and demonstrate integrity, fairness, and dependability.
• Technical proficiency: Comfortable with Excel, Word, MS Office, and various computer systems and online platforms.
• Analytical abilities: Detail-oriented with strengths in mathematical reasoning, data entry, and organization.

Responsibilities

• Front Office Excellence: Answer phones, transfer calls, record messages, and follow customer service protocols.
• Guest Relations: Greet community guests with a warm welcome, maintaining hospitality.
• Financial Responsibilities: Handle payments, ledgers, and collections diligently; develop collection strategies.
• Record Management: Keep meticulous records for residents and employees, ensuring compliance with standards and state regulations.
• Accounts Handling: Timely processing of invoices, distribution of funds, petty cash reconciliations, and related tasks.
• Multitasking Mastery: Manage multiple priorities in a dynamic environment.

Skills

Communication skills

Attention to detail

Ethical standards

Analytical abilities

Multitasking

Tools

Excel

Word

MS Office

Job description

Civitas Senior Living in Houston, TX is seeking an Administrative Assistant to support the Executive Director and manage essential office functions with professionalism and discretion.

Front office, guest relations, and financial duties are core parts of the role. The ideal candidate has at least 1 year of experience in AR, AP, and Payroll, strong communication skills, and proficiency with Excel, Word, and MS Office to ensure accurate records and compliant operations.