Administrative Assistant

The Virginian by Cogir; Mantua (VA); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401K with company match

Paid time off

Holidays and Sick Leave

Employee Assistance Program

Employee Referral Program

Job summary

The Virginian by Cogir is seeking an Administrative Assistant to support the leadership team across the Business Office, Human Resources, and Resident Wellness in our senior living community. The role emphasizes service excellence, adaptability to changing priorities, and a commitment to residents and staff.

You will manage communications with residents, families, and employees; assist with contracts and onboarding; maintain files; and support the front desk concierge to ensure smooth daily

Qualifications

• Experience in administrative roles within a community or healthcare setting is preferred.
• Strong organizational and communication skills.

Responsibilities

• Assist Business Office Director with administrative responsibilities.
• Assist Human Resources Director with administrative responsibilities
• Assist Resident Lifestyle Director with administrative responsibilities
• Assist Assistant Executive Director with administrative responsibilities
• Assist in residents' contract documentation and filing.
• Assist in staffing the concierge desk.
• Regular support with filing and data entry.
• Ordering office supplies and monitoring inventory of stock.
• Assist in managing all resident and employee files.
• Maintain all pet records for the community and ensure they are compliant with all state requirements.
• Assist in month-end resident statement distribution.
• Participates in all Administrative and Operational projects
• Adheres to all policies and procedures of Cogir Senior Living.
• Other responsibilities and duties as assigned.

Job description

Cogir Senior Living, based in Scottsdale, Arizona, proudly oversees a network of senior living communities spanning 11 states nationwide. As a trusted leader in senior housing, we are dedicated to growth while maintaining our commitment to exceptional care for our residents and a supportive, growth-focused environment for our team members.

At The Virginian by Cogir, our culture is rooted in the core values of human focus, creativity, and excellence, which inspire us to continuously improve and achieve excellence in all we do. Join us in our mission to enrich the lives of our residents while building a meaningful and fulfilling career!

WHAT WE OFFER

• Competitive salary, bonus, and growth opportunities.
• Health, Dental, Vision, and Life Insurance.
• 401K with company match.
• Paid Vacation, Holidays, and Sick Leave.
• Employee Assistance Program,
• Generous Employee Referral Program and more.

POSITION SUMMARY

The Administrative Assistant role is responsible for supporting the leadership team in the community, specifically the Business Office, Human Resources, Resident Wellness/transition departments with functions such as communication with residents, families, and employees, resident billing, employee onboarding, employee Compliance, and various Administrative duties as assigned by the leadership team. This role also supports the front desk concierge team and works with multiple leaders to ensure the overall service excellence of the community.

The ideal candidate will have strong experience in senior living, be adaptable to changing priorities, and have a determination to provide excellent service to Residents and Staff. If you do not have any Senior living experience we can substitute that for Executive Assistant, Project Coordinator, and Healthcare Administrative experience. We are seeking a candidate that wants to learn more about Senior living and grow with a community that is expanding its services and care in the near future!

Requirements

KEY RESPONSIBILITIES

• Assist Business Office Director with administrative responsibilities.
• Assist Human Resources Director with administrative responsibilities
• Assist Resident Lifestyle Director with administrative responsibilities
• Assist Assistant Executive Director with administrative responsibilities
• Assist in residents' contract documentation and filing.
• Assist in staffing the concierge desk.
• Regular support with filing and data entry.
• Ordering office supplies and monitoring inventory of stock.
• Assist in managing all resident and employee files.
• Maintain all pet records for the community and ensure they are compliant with all state requirements.
• Assist in month-end resident statement distribution.
• Participates in all Administrative and Operational projects
• Adheres to all policies and procedures of Cogir Senior Living.
• Other responsibilities and duties as assigned.