Administrative Assistant, Senior

Purdue University; West Lafayette (IN); On-site; USD 42,000 - 60,000; Full time

Job summary

Purdue University in West Lafayette, IN seeks a Senior Administrative Assistant to provide high-level administrative support for the department. Responsibilities include coordinating events, drafting reports, preparing materials, and assisting with travel for faculty and staff.

The role involves handling non-routine inquiries, managing calendars, and backing up other admin staff while maintaining confidentiality and professional standards.

Qualifications

• High School Diploma or GED required.
• Minimum of 3+ years of experience in an administrative support role.
• Strong verbal and written communication skills required.
• Ability to handle interruptions, manage multiple tasks, meet deadlines and maintain confidentiality.
• Strong organizational and time management skills; attention to detail essential.
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook) and Concur Travel System.

Responsibilities

• Provide high-level administrative support for the department.
• Draft and edit correspondence, promotional materials and presentations.
• Coordinate events and room reservations, catering and marketing materials.
• Prepare reports and handle special projects as needed.
• Provide travel support to faculty and manage travel arrangements.
• Manage calendars, schedule meetings, and prepare agendas.
• Serve as backup support for other administrative staff and handle inquiries.

Skills

Verbal and written communication

Organization

Time management

Attention to detail

Confidentiality

Tools

Word

Excel

PowerPoint

Outlook

Concur Travel System

Internet

Job description

Job Title: Administrative Assistant, Senior

City: West Lafayette

Job Description:

Job Summary

This position will provide high-level administrative support for the department. Responsibilities include performing non-routine administrative functions exercising discretion, such as coordinating events, conducting searches for information, preparing reports or handling special projects. This role will draft and edit correspondence, promotional materials and/or presentations and provide travel support to faculty. Duties also include handling non-routine inquiries and issues from internal and external sources. The person in this role will support faculty, staff and students with orders for labs and the center and will serve as backup support for other administrative assistant team members.

Responsibilities and Duties

• Respond to information requests and mange correspondence
• Maintain calendars, schedule meetings, prepare agendas, and collect and provide support materials
• Compose routine correspondence and draft and edit non-routine correspondence
• Develop, implement, and maintain/improve processes related to administrative support operations (e.g., records maintenance, data collection and maintenance, etc)
• Coordinate events, including room reservations, setups, resource needs, catering and creating and distributing marketing materials
• Arrange travel, order supplies, and ensure proper functioning of office equipment
• Oversee all large orders

What We're Looking For:

• High School Diploma/GED
• Three or more years of experience in an administrative support role
• Excellent verbal and written communication skills
• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc
• Experience with Concur Travel System
• Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs
• Ability to interpret policies and procedures to proactively resolve issues or improve processes
• Ability to identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

What We Want You To Know:

• Purdue will not sponsor employment authorization for this position
• A background check is required for employment in this position
• FLSA: Non-Exempt (eligible for overtime)
• Retirement Eligibility: Non-Exempt Defined Contribution Plan

Equal Opportunity Employer

Purdue University is an EOE employer.