Administrative Assistant Senior

Hinds County, Mississippi; United States; On-site; USD 35,000 - 43,000; Full time

Job summary

Hinds County, Mississippi is seeking an Executive Assistant to support the department head/division director by managing policy proposals, correspondence, schedules, and budget matters.

The role requires a Bachelor’s Degree with three years of related experience or a high school diploma/GED with seven years of related experience, along with strong computer skills and discretion.

Qualifications

• A Bachelor’s Degree and three (3) years experience related to the above described duties.
• or
• High school diploma or GED and seven years experience related to the above described duties.

Responsibilities

• Formulates and recommends policy and programs of work to the department head/division director.
• Reviews and critiques recommendations made by others.
• Assigns projects to personnel within the unit.
• Prepares all confidential correspondence for the department head/division director.
• Oversees the appointment and meeting schedule for the department head/division director.
• Oversees maintenance of a comprehensive central filing system accessible to all employees who have a need for the files.
• Assists the department head/division director in maintaining expenditures within the budget amounts.
• Utilizes personal computers and appropriate software to increase efficiency and effectiveness.
• Performs other duties as assigned.

Education

Bachelor's Degree

High school diploma or GED

Tools

Microsoft Office

Job description

Essential Functions and Responsibilities

The following are examples of work performed for positions in this job class, and are not intended to reflect the essential functions of any one position. The essential functions of each individual position are determined and maintained by each individual department.

Formulates and recommends policy and programs of work to the department head/division director.

Reviews and critiques recommendations made by others.

Assigns projects to personnel within the unit.

Assists and advises the department head/division director in all phases of the direction and supervision of the unit’s activities.

Prepares all confidential correspondence for the department head/division director.

Oversees the appointment and meeting schedule for the department head/division director.

Oversees maintenance of a comprehensive central filing system accessible to all employees who have a need for the files.

Assists the department head/division director in maintaining expenditures within the budget amounts.

Utilizes personal computers and appropriate software to increase efficiency and effectiveness.

Performs other duties as assigned.

Qualifications

A Bachelor’s Degree and three (3) years experience related to the above described duties.

or

High school diploma or GED and seven years experience related to the above described duties.

Executive Assistant

Terms of Employment

This is a non-exempt position.

This is an At-Will employment position

Equal Employment Opportunity Statement

It is the policy of Hinds County to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Hinds County prohibits any such discrimination or harassment. The statements contained herein describe the scope of responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts Hinds County’s right to assign or reassign duties and responsibilities to this job at any time unless restricted by law.

Starting Salary

$38,831

Job Posting Close Date

Open Until Filled