Administrative Assistant /Secretary - Coolidge, AZ

Kelly; Coolidge (AZ); On-site; USD 21,000 - 28,000; Full time

Job summary

Kelly is hiring an Administrative Assistant / Secretary for an onsite role in Coolidge, AZ. The position pays $17.07 per hour and is a temp-to-hire opportunity with an ASAP start and 2nd or 3rd shift.

Responsibilities include processing incident reports, gathering documentation, auditing records, and filing electronic resident records. The role involves walking, lifting, weekend/holiday shifts, and weekend duties.

Qualifications

• Bilingual Spanish preferred; office experience required.
• Google Suite proficiency essential.
• Able to work onsite with fingerprint clearance.

Responsibilities

• Gather incident report details and submit forms (Google form or paper).
• Collect supporting documentation from ICF and enter notes.
• Review all documentation for completeness and accuracy.
• Walking and lifting are required.
• Walk to other homes on site to collect data.
• Audit resident charts and file documentation in electronic systems.

Skills

Spanish bilingual

Office experience

Google Suite

Interpersonal skills

Attention to detail

Job description

Administrative Assistant / Secretary - Coolidge, AZ

Pay Rate: $17.07 /Hr. – Temp-to-Hire

Start: ASAP 100% Onsite

Shifts available: 2nd and 3rd shift

Local Only Candidates - Resume must specify the current location of the candidate

Fingerprint Clearance Required

Hours Of Operation For These Positions

2:30p to 11p or 10:30p-7a - Please note what shift you are interested in or if you want to be considered for both.

These positions will have the primary responsibility of ensuring that incident reports are filled out with all corresponding documentation obtained. The incident reporting process can be involved and puts additional strain on the direct care staff. We have seen compliance issues with ensuring that the incident reports are submitted and reviewed on time, along with having all supporting documentation provided. These positions will work weekends and holidays, with two weekdays off.

The Primary Responsibilities For These Contractors Will Be

• Gather the incident report details, including all notifications, and complete the Google form (or paper form for DDD Only).
• Go to the ICF and gather all supporting documentation, ensuring that the appropriate notes are entered in the Progress Notes.
• Review all documentation for completeness and accuracy.
• Walking and lifting is a requirement
• Walking to other homes on the site to collect data

When There Is Not An IR

• Audit resident charts,
• File completed documentation in the electronic resident record
• File completed documentation in the home electronic resident record

Required Qualifications

• Bilingual Spanish (preferred)
• People person/ greeter
• Office environment experience
• Google Suite experience
• 6 months’ experience in an office setting

This position does require the contractor to work with, or care for, children and or vulnerable adults (physically and developmentally disabled adults that are in the care, custody, and control of the State of Arizona).

Other Skills

• Attention to detail
• Google Suite
• Organization and Time management
• Setting Priorities
• Keeping track of files and status of reports
• Clear written and verbal skills
• Problem solving and adaptability
• Flexibility

Why Apply?

• Competitive pay & excellent Southern Arizona benefits
• Temp-to-hire with stable, growth-oriented agency

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life - just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.