Administrative Assistant - Onsite

S R International Inc; Phoenix (AZ); Presencial; USD 24.000 - 25.000; Jornada completa

Descripción de la vacante

AZDES - DDD is seeking an Administrative Secretary II (Administrative Assistant) for the Coolidge, AZ area. The role is onsite at 2800 N HWY 87, Coolidge, AZ, in a group home setting, requiring fingerprint clearance and work with vulnerable populations.

You will gather incident report details, collect documentation from ICF, and ensure entries in Progress Notes while reviewing for completeness and accuracy. Some walking and lifting are required across sites.

Formación

• Google Suite experience mandatory.
• Experience in administrative support in a group home setting is a plus.
• Minimum 6 months of office experience required.

Responsabilidades

• Gather incident report details, including notifications, and complete required forms (Google or paper).
• Collect supporting documentation from Intermediate Care Facility (ICF) and ensure proper entry in Progress Notes.
• Review all documentation for completeness and accuracy.
• Walk to other homes on site to collect data and documentation (walking and lifting required).
• Audit resident charts when there are no incident reports.
• File completed documentation in both electronic and home resident records.
• Maintain and track files and report statuses.

Conocimientos

Google Suite

Attention to detail

Organization

Time management

Prioritization

Communication

Problem-solving

Adaptability

Shift flexibility

Herramientas

Google Docs/Sheets/Forms

Descripción del empleo

Job Summary – Administrative Secretary II (Administrative Assistant), Coolidge, AZ

• Position: Administrative Secretary II (Administrative Assistant)
• Location: 2800 N HWY 87, Coolidge, AZ (Onsite, Group Home)
• Contract Duration: 6 Months
• Shifts: Monday–Friday, 2:30pm–11pm or 10:30pm–7am; includes weekends and holidays (two weekdays off)
• Pay Rate: $17.07 (second shift), $17.80 (night shift)
• Experience Required: At least 6 months in an office setting; Google Suite experience mandatory
• Background Check: Fingerprint clearance required
• Client: AZDES - DDD (Arizona Department of Economic Security, Division of Developmental Disabilities)
• Environment: Working with or caring for children and/or vulnerable adults (physically and developmentally disabled)

Primary Responsibilities

• Gather incident report details, including notifications, and complete required forms (Google or paper).
• Collect supporting documentation from Intermediate Care Facility (ICF) and ensure proper entry in Progress Notes.
• Review all documentation for completeness and accuracy.
• Walk to other homes on site to collect data and documentation (walking and lifting required).
• Audit resident charts when there are no incident reports.
• File completed documentation in both electronic and home resident records.
• Maintain and track files and report statuses.

Key Skills

• Experience with Google Suite (Docs, Sheets, Forms, etc.)
• Attention to detail and accuracy.
• Organization and time management.
• Ability to set priorities and manage multiple tasks.
• Clear written and verbal communication skills.
• Problem-solving and adaptability.
• Flexibility to work various shifts, weekends, and holidays.

Additional Requirements

• Must have HireRight background check and Global ID facial biomatrix verification.
• Must be comfortable working in a group home environment and interacting with vulnerable populations.
• Physical ability for walking and lifting as part of daily duties.