Administrative Assistant (Seasonal)

Dean Mead; Naples (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Dean Mead, a Naples, Florida-based law firm with a 40-year history of serving clients, is seeking a part-time Administrative Assistant based in our Naples office.

You will handle front office reception, files and mail, prepare estate planning binders, run errands, manage calendars, and support attorneys with time entries and document management. Excellent growth opportunities and a team environment.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative experience preferred, ideally in a legal setting.
• Proficient in Microsoft Office and PDF workflows.

Responsibilities

• Conduct front office reception duties and greet visitors.
• Scan, fax, copy, file, and process mail.
• Assist with preparation of estate planning binders.
• Make external runs using personal vehicle (mileage reimbursed).
• Maintain conference room calendar and coordinate IT needs with IT staff.
• Enter attorney time entries and manage electronic and physical files.
• Maintain kitchens and supply rooms.

Skills

Fast-paced environment

Team player

Detail oriented

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office

PDF

Document management software

Job description

Summary

For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a part-time

Description

Summary

For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a part-time Administrative Assistant, based out of our Naples office.

This position offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to work in a team environment.

Duties and Responsibilities

• Conduct front office reception duties, including answering and directing phone calls and greeting in-person visitors.
• Complete a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.
• Assist with the preparation of estate planning binders.
• Make external runs on behalf of the firm using personal vehicle (mileage reimbursed).
• Maintain conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel.
• Maintain kitchens and supply rooms, including inventorying supplies.
• Enter attorney time entries and other requests into accounting software.
• Maintain electronic and physical files in compliance with firm policies utilizing the firm’s document management system.

Requirements

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities

• Desire to work in a fast-paced environment.
• A true team player.
• Highly detail oriented and organized.
• Ability to multi-task and handle shifting priorities.

Education and Experience

• Minimum high school diploma or GED (Required).
• Minimum of 2+ years’ relevant administrative experience (Preferred), in a legal setting (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required).
• Experience with document management software (Preferred).

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Work Environment

• This position reports to work in-person at our Naples office.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Dean Mead provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.