Law Firm Department Assistant/Office Assistant

Becker; Naples (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Employer-Paid benefits

Mental Health coverage

401k match

Job summary

Becker is seeking a highly organized Administrative Assistant to join the Community Association team in Naples, FL. You will support a fast-paced legal environment, assist with day-to-day office operations, and help maintain client records and billing processes.

The role requires excellent communication, attention to detail, and teamwork. Prior law firm experience and proficiency with Office software are essential.

Qualifications

• Two years of related experience in a law firm or corporate legal environment required.
• Excellent written and verbal communication.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare conflict information for submission.
• Draft and review retainer agreements.
• Maintain files and records, open/close files per policy.
• Enter and maintain client contact details in the database.
• Assist with general clerical and secretarial duties and mail handling.
• Assist with month-end billing processes.
• Serve as liaison between regional office and marketing; assist events.
• Support scanning, printing, copying; basic IT support.
• Maintain and restock office/kitchen supplies; manage conference rooms.
• Greet visitors and assist with beverages; coordinate food orders for meetings.
• Assist Office Manager with office events and other duties as needed.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Microsoft Office

Interpersonal skills

Attention to detail

Tools

Microsoft Office Suite

iManage

File Site

Aderant

Job description

Law Firm Department Assistant/Office Assistant

Job Category: Legal Staff

Requisition Number: LAWFI002003

• Posted : July 31, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Naples
4001 Tamiami Trail North
Suite 270
Naples, FL 34103, USA

Naples
4001 Tamiami Trail North
Suite 270
Naples, FL 34103, USA

Becker has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024, 2025, and 2026. Come join our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Administrative Assistant to join the Community Association team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

This position is responsible for providing administrative support to the community association practice group’s legal assistants, paralegals, attorneys, and office manager. Also responsible for the day to day office operations.

DA Duties/Responsibilities:

• Prepares conflict information for submission.
• Preparation of retainer agreements for final review.
• Maintains files and records, to include file opening and closing, according to departmental policies and procedures.
• Enters and maintains client contact information in client database according to departmental policies and procedures.
• Assists with general clerical and secretarial duties as requested, which may include assembling packages and other correspondence.
• Assists with month-end billing processes.
• Acts as the point person between their regional office and the marketing department. Responsibilities include planning, organizing, and representing the firm at various events such as seminars, trade shows, educational workshops, and webinars.
• Process incoming and outgoing mail, to include interoffice, and special delivery packages such as Fed-Ex.
• Assists with scanning, printing, and copying needs.
• Assists with mid-level IT Support.
• Maintains and restocks office and kitchen supplies.
• Maintains conference room(s) to include, meeting set-up/clean‑up.
• Greet office visitors to include escorting to conference room(s), offering and serving beverages such as coffee, water, soda, etc.
• Coordinate office food orders for delivery and/or pick-up for meetings.
• Assist Office Manager with office events, such as office luncheons, holiday parties, etc.

Any and all other duties as may be required of the job.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to organize files and workflow.
• Proficient with Microsoft Office Suite or related software.
• Familiarity with iManage, File Site, and Aderant, preferred.

Education and Experience:

• A minimum of two years related experience in a law firm of corporate legal department environment required.

Becker is committed to diversity in the workplace.

Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace.

We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability.

We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit.

We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law.

It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.

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