Legal Assistant - Real Estate

Dean-Mead; Orlando (FL); On-site; USD 52,000 - 78,000; Full time

Job summary

Dean Mead, a full-service Florida business law firm, seeks a full-time Commercial Real Estate Legal Assistant for our Orlando office. The role supports multiple attorneys in commercial real estate, requiring organization, detail-orientation, and the ability to manage priorities with limited supervision.

Qualification includes a minimum of 3 years as a Legal Assistant in commercial real estate; proficiency in Microsoft Office and PDF; experience with document management software (iManage

Qualifications

• Minimum of 3+ years legal assistant experience in a commercial real estate practice.
• Proficient with Microsoft Office and PDF products.
• Experience with document management software (iManage preferred).

Responsibilities

• Draft and review commercial real estate contracts and closing documents.
• Prepare closing statements and closing packages.
• Maintain real estate transaction records, title reports, surveys and related docs.
• Support attorneys and managers with administrative duties and deadlines.
• Work in-person at the Orlando office and handle multiple priorities.

Skills

Organizational skills

Attention to detail

Written communication

Tools

Microsoft Office

PDF workflows

iManage

Job description

Description

Summary:

Dean Mead, a full-service Florida Business law firm, is seeking a full-time Commercial Real Estate Legal Assistant to work in our Orlando office. Candidates should have a strong background supporting multiple attorneys in commercial real estate practices. The ideal candidate is organized and detail-oriented, capable of managing multiple priorities, and able to work with limited supervision.

A minimum of three years’ experience as a Legal Assistant in Commercial Real Estate required. Candidates must be proficient in Microsoft and PDF products and have proven experience using legal document management softwares. We offer a professional environment with a competitive compensation and benefits program.

Duties and Responsibilities:

Draft and review contracts, such as purchase agreements, leases, loan agreements, and promissory notes.

Prepare closing statements and review closing statements prepared by others.

Prepare closing checks and bank drafts for disbursement at closing, based on client’s instructions.

Prepare closing packages consisting of all documentation needed to close a transaction, including title reports, surveys, environmental assessments, appraisals, loan approval letters from banks, etc.

Maintain real estate transaction records, including title reports, appraisals, inspection reports, surveys, tax records, and deeds.

Other administrative duties, as assigned by attorneys and managers.

Requirements

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities:

Desire to work in a fast-paced environment.

Highly detail-oriented, with a proven ability to manage shifting priorities.

Excellent written communication and proof-reading skills.

Education and Experience:

Minimum of 3+ years Legal Assistant experience in a commercial real estate practice (Required).

Proficient in Microsoft Office Suite and PDF (Required).

Experience with document management and legal accounting softwares (Required). Experience with iManage (Preferred).

Florida Notary (Preferred).

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Work Environment:

This position reports to work in-person at our Orlando office.

Other:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.