Administrative Assistant

Paylocity; Naples (FL); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Competitive pay

Job summary

Dean Mead seeks a detail‑oriented, friendly front desk receptionist to join the Naples office. You will greet visitors, answer calls, and support a busy legal team with routine clerical tasks, including document handling and mail processing.

Ideal candidates have 2+ years of administrative experience (legal setting preferred), strong MS Office and PDF skills, and a collaborative, multitasking mindset in a fast-paced office.

Qualifications

• High school diploma or GED required.
• 2+ years of administrative experience, preferably in a legal setting.
• Proficient in Microsoft Office Suite and PDF handling.

Responsibilities

• Greet visitors and answer/direct calls in a professional manner.
• Complete office services tasks: scanning, faxing, copying, filing, and mail processing.
• Maintain electronic and physical files, calendar, conference room readiness, and tech needs with IT.

Skills

Customer service

Multitasking

Detail oriented

Team player

Education

High school diploma or GED

Tools

Microsoft Office

PDF handling

Document management software

Job description

Description

Duties and Responsibilities

• Conduct front office reception duties, including answering and directing phone calls and greeting in-person visitors.
• Complete a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.
• Assist with the preparation of estate planning binders.
• Make external runs on behalf of the firm using personal vehicle (mileage reimbursed).
• Maintain conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm's Information Technology personnel.
• Maintain kitchens and supply rooms, including inventorying supplies.
• Enter attorney time entries and other requests into accounting software.
• Maintain electronic and physical files in compliance with firm policies utilizing the firm's document management system.

Requirements

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities

• Desire to work in a fast-paced environment.
• A true team player.
• Highly detail oriented and organized.
• Ability to multi-task and handle shifting priorities.

Education and Experience

• Minimum high school diploma or GED (Required).
• Minimum of 2+ years' relevant administrative experience (Preferred), in a legal setting (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required).
• Experience with document management software (Preferred).

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.

Work Environment

This position reports to work in-person at our Naples office.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.