Administrative Assistant (Seasonal)

CFS; Brentwood (TN); On-site; USD 26,000 - 30,000; Part time

Benefits offered by this job

Free lunch Wednesdays

Employee events & celebrations

Seasonal assignment through December/“

Job summary

CFS in Brentwood, TN is seeking an Administrative Assistant to support the accounting team during a busy seasonal period. This fully onsite role offers exposure to accounting operations, customer service, and administrative tasks while working in a fast-paced office environment.

The position emphasizes dependability, detail orientation, and strong Excel/NetSuite proficiency. Typical schedule is Monday–Friday with daytime hours, through December or mid-January, with potential for extension and

Qualifications

• Previous office or administrative support experience required.
• Experience with data entry and record maintenance.
• Strong customer service and communication skills.
• Proficiency with Microsoft Excel, including formulas, sorting, formatting, and large CSV files.

Responsibilities

• Perform general office duties including filing, scanning, shredding documents, processing mail, and answering phones.
• Manage customer service inquiries related to billing, payments, and account updates via phone and email.
• Identify and resolve duplicate customer account records while maintaining accurate data.
• Prepare, distribute, and track electronic agreement documents through DocuSign.
• Process customer payments and update billing information.
• Generate and send invoices upon customer request.
• Contact customers regarding expiring credit cards or invalid payment methods.
• Assist with data entry and maintenance of confidential financial records.
• Support accounting operations with administrative and clerical tasks as needed.

Skills

Customer service

Communication skills

Analytical skills

Attention to detail

Tools

Microsoft Excel

NetSuite

Job description

Brentwood, TN / Fully Onsite / Seasonal Temporary Assignment

Hourly Pay Range: $19.00 - $22.00

Industry: Accounting / Administrative Support

About The Opportunity - Administrative Assistant

Our client is seeking a dependable and detail-oriented Administrative Assistant to support their Accounting team during a busy seasonal period. This fully onsite role offers the opportunity to gain valuable experience in accounting operations, customer service, and administrative support while working in a collaborative and fast-paced office environment.

Why Work Here?

• Competitive hourly pay of $19.00 - $22.00 based on experience
• Monday-Friday schedule with consistent daytime hours
• Collaborative and supportive team environment
• Free lunch every Wednesday
• Employee appreciation events, including a holiday celebration
• Ideal seasonal opportunity through December or mid-January

Key Responsibilities - Administrative Assistant

• Perform general office duties including filing, scanning, shredding documents, processing mail, and answering phones
• Manage customer service inquiries related to billing, payments, and account updates via phone and email
• Identify and resolve duplicate customer account records while maintaining accurate data
• Prepare, distribute, and track electronic agreement documents through DocuSign
• Process customer payments and update billing information
• Generate and send invoices upon customer request
• Contact customers regarding expiring credit cards or invalid payment methods
• Assist with data entry and maintenance of confidential financial records
• Support accounting operations with administrative and clerical tasks as needed

Qualifications - Administrative Assistant

• Previous office or administrative support experience required
• Experience with data entry and record maintenance
• Strong customer service and communication skills
• Proficiency with Microsoft Excel, including formulas, custom sorting, conditional formatting, and large CSV files
• Experience working with spreadsheets and financial data
• Excellent organizational, time management, and problem-solving skills
• High level of attention to detail and accuracy
• Ability to maintain confidentiality and handle sensitive information
• Dependable team player with strong integrity and willingness to learn
• Strong analytical and numerical skills
• NetSuite experience preferred
• Ability to work onsite in Brentwood, TN for the duration of the seasonal assignment

#INOCT2026