Administrative Assistant

Campbell University; Buies Creek (NC); On-site; USD 25,000 - 36,000; Part time

Job summary

Campbell University is seeking an Administrative Assistant in the Lundy-Fetterman School of Business. This part-time position serves as receptionist, building coordinator, and administrative support for faculty and staff, interfacing with students and university partners.

Responsibilities include task management from the Dean and staff, monitoring technology, coordinating events, booking rooms, and handling clerical duties.

Qualifications

• A college degree is highly preferred.
• A minimum of 3–5 years in administrative support is preferred.
• Excellent computer and typing skills; proficiency in Word, Excel and PowerPoint.
• Ability to operate basic office equipment.
• Experience in higher education settings is preferred.
• Familiarity with social media and graphic design preferred.

Responsibilities

• Serve as receptionist, building coordinator, and administrative support for School of Business faculty and staff.
• Interface with faculty, staff, students, alumni, guests, and the university community in support of the School's mission.
• Receive work assignments from the Dean, Faculty, and Staff.
• Monitor classroom and building technology.
• Coordinate events and meetings, including some evenings and weekends.
• Oversee room reservations and building scheduling with stakeholders.
• Assist with data collection and assessment activities.
• Support course materials submission and syllabi processes.
• Assist with travel arrangements for students at school events.
• Support in-building event marketing and video communications.
• Complete clerical tasks: mailings, filing, scanning, copying, and organizing.

Skills

Communication

Confidentiality

Interpersonal skills

Multitasking

Independence

Professionalism

Detail orientation

Education

College degree preferred

Tools

Word

Excel

PowerPoint

Office equipment

Job description

Position: Administrative Assistant

Department: Lundy-Fetterman School of Business

Status: Part-Time

Position Summary:

The Business Administrative Assistant serves as receptionist, building coordinator, and administrative support for the faculty and staff of the School of Business. The Business Administrative Assistant also interfaces with faculty, staff, students, alumni, guests, and the greater university community in support of the Business School's mission.

Essential Duties and Responsibilities:

• The Business Administrative Assistant will:
• Receive work assignments from the Dean, Faculty, and Staff.
• Monitor classroom and building technology.
• Assist with the planning and coordinating of School of Business events. This may require some evening and weekend work.
• Oversee building scheduling and coordinate with students, faculty and staff, and outside organizations to reserve rooms for meetings and events.
• Assist with the collection and compiling of assessment data.
• Coordinate collection and submission of business school textbook adoptions and syllabi.
• Assist faculty and staff members on various projects and assignments.
• Assist students participating in faculty-led school related academic events with travel.
• Assist with in-building event marketing and communication on video screens.
• Complete clerical tasks such as mailings, filing, scanning and copying.
• Order and organize office supplies.

Education/Experience:

• A college degree is highly preferred.
• Three to five years of satisfactory work history, preferably in administrative support or secretarial positions preferred.
• Excellent computer and typing skills: Proficiency in Word, Excel and PowerPoint.
• Ability to use basic office equipment such as computers, copiers, and printers, required.
• Experience in higher education settings is highly preferred.
• Familiarity with social media platforms and graphic design preferred.

Knowledge, Skills, and Abilities:

• Communicate effectively to all groups through both oral and written channels.
• Maintain strict confidentiality and attention to detail.
• Maintain a professional appearance and demeanor at all times.
• Excellent interpersonal skills; tact, a positive attitude, courtesy, and discretion in dealing with trustees, faculty, staff, students, high-level university officials and the public.
• Work independently as well as function effectively in a team and within a diverse group of people.
• Exercise independent judgment in complex and new situations.
• Manage multiple, concurrent projects, and meet strict deadlines.
• Detail-oriented and willing to work in a changing environment.
• Basic knowledge of Campbell University policies and procedures, including, but not limited to; Title IX, HIPAA, and FERPA guidelines.
• Willingness to work in a faith-based context.