Administrative Assistant

Delaware State University; Dover (DE); On-site; USD 36,000 - 52,000; Full time

Job summary

Delaware State University is seeking an Administrative Support role to assist the College of Business, Dean’s Office and Hospitality Tourism Management Department. The successful candidate will handle travel arrangements, scheduling, correspondence, budgeting support, and data maintenance.

Requires a High School Diploma, three years of experience as an administrative assistant, and proficiency with Microsoft Office and Banner.

Qualifications

• Administrative ability and experience in administrative assistant duties.
• Excellent time management and ability to multi-task and prioritize work.
• Technical experience with Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook) and Banner.

Responsibilities

• Assist in arranging travel, appointments and conferences.
• Compose and/or edit correspondence and reports.
• Perform administrative tasks and maintain day-to-day office activities.
• Input departmental and grant requisitions.
• Coordinate department activities.
• Maintain records and data related to the department.
• Monitor departmental and grant budgets.
• Assist in annual review and submission process of proposed budgets.
• Oversee day-to-day operations of Innovation Café including accounting processes.
• Answer and direct phone calls.
• Organize and schedule meetings and appointments.
• Assist with promotion and recruitment activities.
• Maintain contact lists.
• Provide general support to visitors, students, faculty, and staff.
• Ensure operation of equipment by performing preventive maintenance and maintaining inventories.
• Receive, sort and distribute mail.
• Other duties as assigned.

Skills

Administrative ability

Time management

Multi-tasking

Education

High School Diploma

Tools

Microsoft Office

Banner

Job description

Under administrative supervision, provide administrative support to the College of Business, Dean’s Office and Hospitality Tourism Management Department.

1. Assist in arranging travel, appointments and conferences
2. Composition and/or editing of correspondence and reports
3. Perform administrative tasks and maintaining day-to-day office activities
4. Input departmental and grant requisitions
5. Coordinate department activities
6. Maintain records and data related
7. Monitor departmental and grant budgets.
8. Assist in achieving department objectives
9. Work with Business and Finance to post and reconcile outstanding requisitions and purchase orders.
10. Assist in the annual review and submission process of proposed budgets from departments under the college
11. Closely monitor and oversee the day to day operation of the Innovation Café including accounting processes and procedures
12. Answer and direct phone calls
13. Organize and schedule meetings and appointments
14. Assist with the promotion and recruitment activities
15. Maintain contact lists
16. Provide general support to visitors, students, faculty, and staff
17. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; and maintaining equipment inventories
18. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
19. Receive, sort and distribute the mail
20. Other duties as assigned

Required Knowledge, Skills, and Abilities:

The individual in this job must possess these skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation using some other combination of skills and abilities:

1. Administrative ability.
2. Must be experienced in all aspects of administrative assistant duties.
3. Technical experience with Microsoft Suite (Word, Excel, PowerPoint, Publisher, Outlook) and Banner.
4. Excellent time management skills and ability to multi-task and prioritize work

1. Education: High School Diploma
2. Successful experience: Three years in field of administrative assistant preferably at a college or university.

The criteria for evaluation in this position include, but are not limited to, the following:

1. Demonstrate knowledge of the DSU Fundamentals.
2. Excellent oral and written communication skills.
3. Ability to interact with the public in a very professional and pleasant manner.