Administrative Assistant, Scheduling Specialist

California Deposition Reporters, Inc.; California; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Holiday pay

Sick leave

Paid training and mentoring

Promote-from-within opportunities

Regular weekday hours

401(k) with employer Match

Job summary

California Deposition Reporters, Inc. is seeking an Administrative Assistant to provide essential in-office support in a fast-paced legal-services environment.

You will handle data entry, calendar coordination, customer inquiries, and support for court reporters and law firms. The role emphasizes exceptional service, professional phone etiquette, and reliable attendance for a consistent weekday schedule, in-office only.

Qualifications

• 1–2 years of office experience.
• Excellent customer service skills.
• Good telephone etiquette.
• Steady job history with prior employers.
• Basic computer proficiency, especially MS Excel and Outlook.
• Ability to pass a background check and drug screen.

Responsibilities

• Provide administrative support in a fast-paced environment and ensure client service quality.
• Handle data entry with accuracy and manage assignments for court reporters and law firms.
• Coordinate scheduled jobs and support daily operations.
• Maintain client relationships and perform ongoing client management.
• Answer incoming calls and direct inquiries appropriately.
• Assist with calendar management and deadline adherence.

Skills

Exceptional customer service

Phone etiquette

Data entry

MS Excel

Outlook

Tools

MS Excel

Outlook

Job description

Job Description

California Deposition Reporters, Inc. is a family-owned and operated Legal Industry service provider since 1979. We are one of the largest independent litigation support agencies in California with clients in all areas of California. As we continue to grow we are looking for energetic candidates to work in our office who will be assisting in our mission to provide our clients with the top-of-the-line concierge-style services with a local touch.

This job is a full time job with Monday - Friday with normal business hours and no remote options or hybrid options.

Job Responsibilities:

In the admin position, your primary responsibility will be to provide administrative support in a fast-paced environment while ensuring clients receive excellent service. This includes accurate data entry, managing assignments, supporting court reporters and law firms, coordinating scheduled jobs, and collaborating with CalDepo staff members. You will also maintain client relationships by following up with law firms and providing ongoing client management.

Your specific duties in this Administrative Assistant role will include:

• Providing exceptional customer service by addressing client questions and concerns.
• Answering and directing incoming phone calls.
• Assisting with calendar management and ensuring scheduled jobs are properly coordinated.
• Data Entry with extreme attention to detail
• Collaborating with team members to support daily operations and meet deadlines in a fast-paced environment.
• Completing additional administrative tasks and projects as assigned.

Benefits:

• Health Insurance
• Holiday pay
• Sick leave
• Paid training and mentoring
• Promote-from-within opportunities
• Regular weekday hours
• 401(k) with employer Match

Specific qualifications for the Administrative Assistant role include:

• Minimum 1-2 years of office experience
• Exceptional customer service skills
• Good telephone etiquette
• Steady job history/longevity with prior employers
• Basic computer proficiency, particularly in MS Excel and Outlook
• Ability to pass a background check and drug screen

Job Type: Full-time, In Office

Company Description

California Deposition Reporters, Inc. is a service company that provides legal support to law firms, government agencies, insurance companies, and private companies throughout California. Established for over 40 years we have built a name for ourselves in our industry and provide superb customer service and service to our customers. All of our positions are Monday - Friday 8:30am-5:30pm and in the office. We do not offer nor have any remote positions.