Legal Assistant

Shegerian & Associates; San Diego (CA); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Dental & Vision

Silver-level medical plans

Retirement contribution

FSA plan

PTO & sick time

Birthday off

Job summary

Shegerian & Associates in San Diego, California, is seeking a Deposition Clerk to coordinate notices, subpoenas, scheduling, and vendor logistics with precision and discretion.

You’ll support attorneys, prepare deposition materials, manage transcripts, and keep Litify and cloud files organized to keep cases moving forward. This is a full-time, on-site role with standard hours 9:00 a.m. to 6:00 p.m., overtime as needed to meet deadlines.

Qualifications

• Prior experience in a litigation support or legal administrative role.
• Familiarity with deposition procedures and legal calendaring.
• Strong attention to detail and organizational skills.
• Proficiency in case management systems, Litify experience a plus.
• This is a full-time, on-site role with standard hours and overtime when necessary.

Responsibilities

• Prepare and serve deposition notices, subpoenas for personal appearance, and objections so the legal team is always positioned and ready.
• Track down witness information through research to ensure subpoenas land exactly where they need to.
• Coordinate out-of-state subpoenas and stakeouts, including working with third-party vendors for domestications and filing Disc 30's where required.
• Schedule and confirm court reporters, videographers, and interpreters for depositions, trials, client meetings, and beyond.
• Book and manage conference rooms for depositions, whether at our offices or third-party locations, keeping the calendar conflict-free.
• Support client deposition prep at the direction of attorneys, ensuring clients walk in ready.
• Order and save deposition transcripts and videos, then organize and maintain everything in Litify and Dropbox so the team always has what they need.
• Process service of complaints and discovery, keeping cases moving forward without delay.

Skills

Organization

Multitasking

Communication

Litigation calendaring

Litigation support

Tools

Litify

Case management systems

Job description

Every Deposition Starts Long Before the Witness Sits Down. That's Where You Come In.

Behind every deposition at Shegerian & Associates is a web of notices, subpoenas, schedules, vendors, and logistics that have to be airtight before a single question is asked. As our Deposition Clerk, you're the one who makes it all happen, quietly, precisely, and without fail.

We're California's premier plaintiff-side employment law firm, and we're looking for someone who understands that in litigation, the details aren't just important. They're everything.

What You'll Do

• Prepare and serve deposition notices, subpoenas for personal appearance, and objections so the legal team is always positioned and ready
• Track down witness information through research to ensure subpoenas land exactly where they need to
• Coordinate out-of-state subpoenas and stakeouts, including working with third-party vendors for domestications and filing Disc 30's where required
• Schedule and confirm court reporters, videographers, and interpreters for depositions, trials, client meetings, and beyond
• Book and manage conference rooms for depositions, whether at our offices or third-party locations, keeping the calendar conflict-free
• Support client deposition prep at the direction of attorneys, ensuring clients walk in ready
• Order and save deposition transcripts and videos, then organize and maintain everything in Litify and Dropbox so the team always has what they need
• Process service of complaints and discovery, keeping cases moving forward without delay

This role touches every corner of active litigation. The responsibilities listed here are a strong representation of what you'll own, but this is a dynamic environment and the right person shows up ready to do what the case needs.

What Makes You The One

• Your organizational instincts are automatic and your follow-through is non-negotiable
• You understand litigation timelines and the urgency that comes with them
• You can manage multiple moving parts across multiple cases without losing a single thread
• You communicate clearly and professionally with vendors, court reporters, opposing counsel, and internal teams
• You take ownership of your work and bring a proactive mindset to every task

Why Shegerian & Associates

You won't find a more passionate, driven team. The work is meaningful, the standards are high, and the people around you will push you to be better. If you want a role where what you do every day actually matters — this is it.

Requirements

• Prior experience in a litigation support or legal administrative role
• Familiarity with deposition procedures and legal calendaring
• Strong attention to detail and organizational skills
• Proficiency in case management systems, Litify experience a plus
• This is a full-time, on-site role. Required hours are Monday through Friday, 9:00 a.m. to 6:00 p.m., with overtime required when necessary to meet litigation deadlines, trial schedules, and case demands.

Benefits

What We Offer

• Hourly pay: $24-$26 BOE
• Industry-Leading Benefits:
• Firm pays 100% of premiums for dental and vision
• Firm pays 100% of all Silver-level medical plans
• Firm contributes approximately 10% toward retirement (3% Safe Harbor + 7% Profit Sharing)
• $500 annual FSA contribution
• Time for Life: Accrual of 80 hours of PTO (additional 40 hours on 3rd anniversary), 40 hours sick pay, plus your birthday off as a fully paid day