Calendar Clerk

LA Century Law; Los Angeles (CA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) matching

Dental insurance

Health insurance

Paid time off

Job summary

LA Century Law is seeking a Calendar Clerk to support a growing team in Los Angeles. The role focuses on meticulous calendar management, scheduling, and coordination of events, with emphasis on following instructions and delivering accurate records.

The ideal candidate will be proficient in Outlook and Adobe, familiar with California civil procedure nuances, and possess strong organizational and communication skills suitable for a fast-paced legal environment.

Qualifications

• Familiar with the California Code of Civil Procedure.
• Excellent organizational, detail-oriented, and customer service skills.
• Proficient in Outlook and Adobe software.
• Experience with general office equipment is beneficial.

Responsibilities

• Organize and maintain calendars for team members.
• Schedule, reschedule, and cancel appointments and events.
• Enter all events into the calendar system accurately.
• Send reminders and notifications to participants.
• Collect and organize information for reports and presentations.
• Track progress toward tasks and deadlines.
• Respond to inquiries and coordinate travel arrangements.
• Answer inquiries related to calendar events.
• Input calendar events into the database.
• Review, update, and maintain calendar information.
• Generate attendance and participation reports.
• Maintain event records and related documents.

Skills

Calendar management

Organizational skills

Communication

Time management

Customer service

Education

Knowledge of California Code of Civil Procedure

Tools

Outlook

Adobe

Word

Excel

Job description

We are looking for a Calendar Clerk to join our growing team.

LA Century Law is a firm focused on culture and growth, both individually and as a team. We help those that have been injured and damaged against large insurance companies that do nothing but delay or prevent them from recovering for what was taken.

The right candidate will be judged on ability to follow instructions as well as experience and skill. This role is perfect for a candidate that desires to grow in a firm. There is plenty of room to grow and our firm is focused on investing in the growth of all candidates.

Position Responsibilities

• Provide administrative support by organizing and maintaining calendars
• Scheduling and organizing and rescheduling and cancelling existing appointments, meetings, and other events and engagements
• Ensuring that all events and commitments are properly entered into the appropriate calendar system
• Sending out reminders and notifications to those involved
• Responsible for collecting and organizing information for reports and presentations
• Tracking progress towards tasks and deadlines
• Respond to inquiries, create and update appointment records, coordinate travel arrangements, and provide general administrative support
• Answer customer inquiries related to calendar events
• Input calendar events into the database
• Review, update and maintain calendar information
• Generate reports on event attendance and participation
• Maintain event records and other related documents

Position Qualifications

• Must have knowledge of the California Code of Civil Procedure
• Must have excellent organizational skills, be detail-oriented, and possess a high level of customer service
• Must be proficient in Outlook and Adobe.
• Experience with Personal Injury software such as Casepeer or FileVine is a plus.
• Must be familiar with operation of general office equipment including calculator, fax machine, copy machine, etc.
• Excellent verbal and written communication, organizational and time management skills required.
• Prior PC experience required including knowledge of word processing software (Word and Excel preferred).

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

As mentioned above, this eligibility for interviews will be based on ability to follow instructions.

Candidates who do not follow instructions will not be considered for the role.