Administrative Assistant – Scheduling & Office Support

Community Options, Inc.; New York (NY); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Competitive benefits package

Paid Holidays (Birthday Holiday)

Generous PTO

Employee discount programs

403(b) Retirement Plan

Career growth opportunities

University partnerships with tuition**

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support operations in Queens, NY. The role includes scheduling meetings, coordinating mailings, maintaining files, and assisting with special projects.

Starting pay is $21.00 per hour. The ideal candidate has a high school diploma or GED, at least two years of related experience, a valid driver\'s license, and strong Microsoft Office skills, along with excellent interpersonal and written communication abilities.

Qualifications

• High school diploma or GED required.
• At least two years of related administrative experience.
• Valid driver\'s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite; strong written and verbal communication.
• Independent judgment to plan, prioritize and organize diversified workload.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen calls, take detailed messages, and route to staff.
• Order office supplies and maintain equipment.
• Maintain filing systems and records.
• Manage daily and monthly staff schedules and availability.
• Prioritize large volumes of information and calls.
• Handle typing and copying for management as needed.
• Sort and distribute mail and keep reception area orderly.
• Work independently and in teams on special projects.
• Maintain conference room usage log.
• Cooperate with licensing and department staff during inspections.

Skills

Administrative experience

Interpersonal skills

Verbal communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support operations in Queens, NY. The role includes scheduling meetings, coordinating mailings, maintaining files, and assisting with special projects.

Starting pay is $21.00 per hour. The ideal candidate has a high school diploma or GED, at least two years of related experience, a valid driver\'s license, and strong Microsoft Office skills, along with excellent interpersonal and written communication abilities.