Administrative Assistant (Full-Time)

Community Options, Inc.; New York (NY); On-site; USD 23,866 - 33,992; Full time

Benefits offered by this job

Competitive benefits package

Paid Holidays (Birthday Holiday)

Generous PTO

Employee discount programs

403(b) Retirement Plan

Career growth opportunities

University partnerships with tuition**

Job summary

Community Options, Inc. is hiring a Full-Time Administrative Assistant to support operations in Queens, NY. The role includes scheduling meetings, coordinating mailings, maintaining files, and assisting with special projects.

Starting pay is $21.00 per hour. The ideal candidate has a high school diploma or GED, at least two years of related experience, a valid driver\'s license, and strong Microsoft Office skills, along with excellent interpersonal and written communication abilities.

Qualifications

• High school diploma or GED required.
• At least two years of related administrative experience.
• Valid driver\'s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite; strong written and verbal communication.
• Independent judgment to plan, prioritize and organize diversified workload.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen calls, take detailed messages, and route to staff.
• Order office supplies and maintain equipment.
• Maintain filing systems and records.
• Manage daily and monthly staff schedules and availability.
• Prioritize large volumes of information and calls.
• Handle typing and copying for management as needed.
• Sort and distribute mail and keep reception area orderly.
• Work independently and in teams on special projects.
• Maintain conference room usage log.
• Cooperate with licensing and department staff during inspections.

Skills

Administrative experience

Interpersonal skills

Verbal communication

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are now hiring a Full-Time Administrative Assistant to provide support in Queens, NY. The Administrative Assistant provides administrative and secretarial support including arranging meetings, conferences, obtaining supplies, coordinating direct mailings, and working on special projects.

Starting pay is $21.00/ per hour.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff members
• Order office supplies and maintain office equipment
• Establish, develop, and maintain filing system
• Maintain daily and monthly schedules for all necessary staff to determine location and availability
• Organize and prioritize large volumes of information and calls
• Complete typing and copying as needed for management staff
• Open, sort, and distribute mail
• Maintain a neat and orderly office and reception area
• Work independently and within a team on special non-recurring and ongoing projects
• Maintain conference room usage log
• Additional tasks and responsibilities may be assigned
• Employee must cooperate with the license and department staff in any inspection, inquiry, or investigation.

Minimum Requirements

• High school diploma or GED
• Two years of related administrative experience
• Valid driver's license with a satisfactory driving record
• Proficient in Microsoft Office Suite
• Must have high level of interpersonal skills to handle sensitive and confidential situations
• Excellent verbal and written communication skills
• Independent judgment is required to plan, prioritize, and organize diversified workload
• Ability to prioritize workload with excellent time management skills
• Employment is contingent upon successful completion of checks of criminal background, central registry, child abuse registry, and drug testing.

Why Community Options?

• Competitive Insurance Benefits (Medical, Dental, Vision)
• Paid Holidays-Including a Birthday Holiday
• Generous PTO
• Employee Incentive & Discount Programs
• 403b Retirement Plan
• Incredible career growth opportunities
• University partnerships that include tuition reduction

Community Options is an Equal Opportunity Employer M/F/D/V

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