Administrative Assistant - Scheduling & Admin Support

communityoptions; Clifton (TX); On-site; USD 20,000 - 29,000; Full time

Job summary

Community Options, Inc. is a national non-profit that provides services to individuals with disabilities.

We are seeking an Administrative Assistant to join our Rutherford, NJ team, providing administrative and secretarial support, scheduling meetings, coordinating mailings, and assisting with special projects. Ideal candidates will have a high school diploma, at least two years of admin experience, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or GED.
• Two years of related administrative experience.
• Valid driver’s license with a satisfactory driving record.
• Proficient in Microsoft Office Suite.
• Ability to type 50+ words per minute.
• Excellent verbal and written communication skills.

Responsibilities

• Schedule and organize appointments, meetings, travel, and conferences.
• Screen incoming calls, denote detailed messages, and transfer calls to appropriate staff.
• Order office supplies and maintain office equipment.
• Establish, develop, and maintain filing system.
• Retrieve information from files when needed.
• Maintain daily and monthly schedules for all necessary staff to determine location and availability.
• Organize and prioritize large volumes of information and calls.
• Respond to requests for information.
• Complete typing and copying as needed for management staff.
• Open, sort, and distribute mail.
• Maintain a neat and orderly office and reception area.
• Work independently and within a team on special projects.
• May be required to take mail to the post office using own vehicle.
• Maintain conference room usage log.
• Check fax machines and distribute faxes to appropriate staff.

Skills

Administrative experience

Microsoft Office

Typing 50+ WPM

Interpersonal skills

Verbal/written communication

Driving license

Education

High School Diploma or GED

Tools

MS Word

MS Excel

Outlook

Job description

Community Options, Inc. is a national non-profit that provides services to individuals with disabilities.

We are seeking an Administrative Assistant to join our Rutherford, NJ team, providing administrative and secretarial support, scheduling meetings, coordinating mailings, and assisting with special projects. Ideal candidates will have a high school diploma, at least two years of admin experience, strong Microsoft Office skills, and excellent communication and organizational abilities.